About this role
(Using a computer is suggested to complete application. Phones are not always compatible.)
POSITION PROPERTIES
Position Title: Attendance Secretary (Elementary School)
Schedule / Grade: Hourly Support Staff / 27
Job Code: 63SEC09741
FLSA: Non-Exempt
Calendar: SEC9
Benefits
Eligible (60 Day Wait) (Retirees not Eligible)
Contract Type: Notification
Bargaining Unit: None
Revised Date: 11/02/2026
PURPOSE
This position will keep accurate attendance records and assist with the maintenance of disciplinary records. This individual is responsible for maintaining all computer and written files pertaining to attendance, discipline, homeroom lists, etc. for the school office.
ESSENTIAL RESPONSIBILITIES AND DUTIES
- Greet all building patrons, answering phones as soon as possible and checking voice mail.
- Keep records of student attendance and tardy information.
- Call parents of students who are absent.
- Gather assignments for students assigned to in-building detention.
- Provide assistance to students, teachers, and parents.
- Provide information to parents and others over the telephone concerning student-related problems and needs.
- Attending staff meeting and other district trainings and meetings as directed by principal.
- Maintaining CPR and First Aid certifications.
- Attending to first aid needs of students immediately and dispensing medications as directed by school nurse.
- Registering new students and process withdrawals.
- Transportation for class field trips
- Daily school transportation log
Perform other duties as necessary to support the mission and vision of Columbia Public School District.
DISTRICT EXPECTATIONS
All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org.
REPORTING RELATIONSHIPS
Reports To: Principal and Assistant Principal
Supervises: None
QUALIFICATIONS
Minimum: High school diploma
Preferred: Business school/associates degree; prior clerical experience; prior use of office equipment; knowledge of Microsoft office software.
Ideal candidate will have a professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals in a fast-paced environment.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
ADA REQUIREMENTS
Language: Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, athletic staff, administration, and students.
Computation: Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing.
Reasoning: Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables.
Technology: Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software.
Other Skills and Abilities: Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information.
Physical Demands: While performing the duties of this position an employee is regularly required to sit, talk and hear; The employee is frequently required to move about and use fingers and controls; The employee is occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required.
Attendance: Consistent and regular attendance is an essential function of this position.
Conditions and Environment: The work environment is frequently chaotic with many students and staff members present and speaking simultaneously.
Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions.
Equal Opportunity Employer