Director of Reporting Integrity and Compliance @ Denton Independent School District

Reports to: School Leadership and Academic Program

Wage/Hour Status: Exempt

Dept./School: Academic Programs

Pay Family: Professional/Administrators

PC Assignment: Director, Rpt Integ/Compl

Pay Grade: 08

PC Assignment Code: 56045

Minimum Salary: $111,292

Duty Days: 230 days per school year

Primary Purpose

Lead districtwide data integrity and reporting readiness for assigned state and federal regulatory reporting, including the Public Education Information Management System (PEIMS) and Civil Rights Data Collection (CRDC). Coordinate campuses, departments, and data owners to establish reporting timelines, data-quality standards, validation procedures, training, and accountability measures aligned with Texas Education Agency (TEA) and applicable federal reporting requirements. Lead PEIMS business-process coordination and data validation in collaboration with the designated PEIMS Coordinator and Technology personnel responsible for technical processing and submission, and coordinate assigned federal reporting through collection, validation, review, and authorized submission. Responsibilities focus on regulatory reporting and exclude ownership of district information systems, technical infrastructure, and student-performance and instructional analytics.

Qualifications

Education and Certification

• Bachelor's degree from an accredited college or university in education, business administration, data management, information systems, public administration, or a related field
• Master's degree (preferred)
• Valid Texas teaching or administrative certification (preferred)

Experience

• Five (5) years of experience in education, including campus or district-level operations
• Experience with PEIMS, student attendance accounting, state or federal education reporting, or regulatory data compliance
• Experience coordinating complex, cross-functional processes involving multiple departments, campuses, programs, or data owners
• Experience with data validation, reconciliation, compliance monitoring, auditing, quality assurance, or business-process analysis
• Experience developing and delivering professional learning related to data, compliance, or reporting requirements (preferred)

Special Knowledge and Skills

• Comprehensive knowledge of TEA PEIMS data standards, the Texas Student Attendance Accounting Handbook, and applicable state reporting requirements
• Comprehensive knowledge of CRDC and applicable state and federal requirements governing student, staff, financial, enrollment, attendance, discipline and program data
• Comprehensive knowledge of data governance, internal controls, data-quality assurance, regulatory reporting, documentation, and auditing practices
• Working knowledge of student information systems and other district business systems used to maintain state and federal reporting data
• Advanced ability to validate, reconcile, analyze, and interpret data for accuracy, completeness, consistency, and regulatory compliance
• Ability to establish standardized business processes, manage reporting timelines and dependencies, clarify data ownership and accountability, and coordinate corrective action across departments and campuses
• Advanced organizational, interpersonal, verbal, and written communication skills, including facilitation, training, collaboration, and problem-solving
• Ability to maintain confidential, secure, accurate, and auditable records

Key Responsibilities

State and Federal Data Integrity and Governance

• Lead districtwide efforts to ensure accuracy, completeness, consistency, documentation, and timely preparation of data required for assigned state and federal reporting
• Establish and maintain reporting calendars, milestones, procedures, validation practices, documentation requirements, internal controls, and accountability measures
• Establish clear business ownership for reported data and work with district and campus data owners to define responsibilities for collection, maintenance, validation, correction, and documentation
• Monitor compliance with established reporting responsibilities and deadlines and escalate significant or unresolved risks through the appropriate administrative chain
• Monitor data-quality issues and coordinate corrective action with appropriate data owners through resolution
• Facilitate resolution of cross-functional issues involving data ownership, business rules, reporting definitions, authoritative data sources, or conflicting information
• Conduct or coordinate periodic reviews and audits of reporting data, processes, and supporting documentation
• Identify recurring data-quality or business-process issues and recommend improvements to procedures, training, documentation, controls, or supporting systems

PEIMS Data Integrity and Reporting Readiness

• Lead districtwide preparation and validation of data for applicable PEIMS collections and reporting cycles
• Establish and monitor PEIMS calendars, checkpoints, business processes, and internal deadlines to ensure district readiness for state submission
• Review PEIMS validation results and identified exceptions; communicate issues to appropriate data owners and monitor corrections through resolution
• Coordinate with district and campus data owners to ensure the accuracy and completeness of student, staff, financial, enrollment, attendance, course, program, discipline, and other required PEIMS information
• Monitor compliance with applicable PEIMS, student attendance accounting, enrollment, discipline, program, and documentation requirements
• Coordinate districtwide preparation for PEIMS-related data reviews, audits, and validation activities
• Collaborate with the PEIMS Architect, designated PEIMS Coordinator, and other Technology personnel regarding reporting schedules, technical dependencies, validation results, and readiness for submission
• Serve as a district resource regarding PEIMS business rules, procedures, data-quality expectations, and reporting requirements

Civil Rights Data Collection and Federal Reporting

• Lead the district's preparation, validation, review, and submission of the federal Civil Rights Data Collection (CRDC)
• Establish CRDC timelines, responsibilities, documentation requirements, validation procedures, and internal review processes
• Coordinate collection of required information from appropriate district departments, campuses, programs, and authoritative data sources
• Validate and reconcile reported information for accuracy, completeness, consistency, and reasonableness and coordinate resolution of discrepancies with appropriate data owners
• Coordinate with Technology personnel when technical extraction, reporting, or system support is necessary
• Maintain appropriate documentation supporting reported data, validation activities, corrections, and approvals
• Complete and submit the district's CRDC following required internal review and authorization and coordinate responses to applicable data-quality inquiries or correction requests
• Evaluate each reporting cycle and recommend improvements to data collection, documentation, validation, training, or business processes
• Coordinate other assigned federal regulatory data collections consistent with the responsibilities of the position

Attendance, Enrollment, and Program Data Integrity

• Provide districtwide leadership for the integrity of attendance, enrollment, withdrawal, registration, and related student data affecting assigned state and federal reporting
• Establish standardized procedures, documentation requirements, validation practices, manuals, and data-quality resources for campus personnel
• Provide guidance to campus administrators and staff regarding attendance accounting, enrollment, registration, and related reporting requirements
• Monitor applicable attendance, enrollment, student identification, enrollment tracking, and supporting documentation for reporting accuracy and compliance
• Collaborate with Bilingual/English as a Second Language (ESL), Special Education, Section 504, Career and Technical Education, Human Resources, Finance, Student Services, Teaching and Learning, and other appropriate departments to validate information required for assigned reporting
• Coordinate validation of applicable program, course, graduation, discipline, staffing, service, eligibility, and participation data required for assigned regulatory reporting

Training, Communication, and Cross-Functional Coordination

• Develop and lead professional learning regarding PEIMS, CRDC, attendance, enrollment, data integrity, validation, and assigned state and federal reporting requirements
• Communicate changes in requirements, standards, timelines, and procedures and develop appropriate guidance, calendars, checklists, and reference materials
• Meet with appropriate district and campus personnel to review data quality, reporting readiness, emerging concerns, and corrective actions
• Serve as the primary liaison among campuses, departments, program leaders, data owners, and Technology personnel regarding assigned state and federal reporting
• Identify business requirements for reports, validation tools, or system changes and communicate those requirements to appropriate Technology personnel
• Participate in business-process testing and data validation when system or procedural changes affect assigned reporting functions
• Promote districtwide understanding that responsibility for data quality begins with the department, program, or campus that owns and maintains the source data

Leadership and Professional Responsibilities

• Advise district leadership regarding significant state and federal data-integrity, compliance, reporting, audit, or organizational risks
• Promote continuity of operations through documentation, cross-training, professional learning, and maintenance of repeatable reporting procedures that can be performed by appropriately trained personnel
• Maintain current knowledge of PEIMS, CRDC, attendance accounting, applicable state and federal reporting requirements, and data-governance practices

Additional Responsibilities

• Adhere to all district policies, procedures, and expectations as outlined in the employee handbook and administrative regulations
• Follow district safety protocols and emergency procedures
• Engage in strategic planning, leadership collaboration, and continuous professional growth aligned with the goals of the district and department
• Perform additional duties assigned to support the mission and goals of the district and department

Supervisory Responsibilities

• Supervise, evaluate, and recommend employment actions (hiring, placement, renewal, and nonrenewal) for assigned staff

Mental Demands/Physical Demands/Environmental Factors

Tools and Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours to meet state or federal reporting deadlines; occasional districtwide and statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress; work with complex and confidential information; manage concurrent reporting requirements and deadlines

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Appointment

The appointment of this position will be recommended to the Board of Trustees by the Superintendent of Schools based on the applicant's training, experience, and expertise. The Board of Trustees must give final approval.