About this role
Title
Data System Manager - Special Education
Department
Special Education Department
Reports To
Director of Special Education
Compensation
CIS 305
Days
210
Revised: 11/06/2026
PRIMARY PURPOSE
Manages the integrity of data is it pertains to the confidential information systems for special education students
MINIMUM QUALIFICATIONS
Education and Certification Requirements
- High school graduate or GED equivalent
- Candidate must have satisfactory outcome of fingerprinting background check
Special Knowledge and Skills
- Substantial knowledge and experience of special education data collection and data warehouse systems
- Ability to support special education management systems and internal database(s)
- Advanced technology skills, data entry, and file maintenance
- Advanced keyboarding, word processing, and file maintenance skills
- Effectively communicates and demonstrates interpersonal skills (oral and written)
- Strong organizational skills with attention to detail and accuracy
- Proficient organizational and time management skills
- Ability to maintain confidentiality
- Performs basic Math skills
- Extensive knowledge of Word & Excel
- Ability to work well in a positive manner with employees and the public
Experience
- Minimum of two (2) years clerical experience, preferably in a public education environment, including file maintenance experience
MAJOR RESPONSIBILITIES AND DUTIES
(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)
- Respect the confidentiality of the position
- Designs and runs reports necessary for daily district and campus operations, and aggregates the data as requested by campus and district staff
- Supports authorized users on the student information systems for special education services
- Vendor management (enter all SPED Vendor invoices into existing spreadsheet)
- Enter and maintain copies of all SPED purchasing requisitions
- Receive all SPED invoices from the Accounts Payable Dept. and enter into a spreadsheet
- Quality check all SPED vendor invoices for accuracy
- Maintain Crisis Prevention Intervention training dates in CPI database
- Attends monthly SPEECH meetings and provide administrative support to Lead SLP
- Provide administrative support to Dyslexia Coordinator
- Audit travel reimbursement forms for accuracy
- Assists with data entry into the ESPED data system
- Operate and maintain eSHARS data system and process Medicaid consent forms
- Prepare student records for eligibility folders, including child find referrals, home school, private school, RDSD, TSBVI and TNP students
- Audit SHARS transportation logs
- Request student records in ESPED
- Maintain items in audit folders and maintains folders in proper place
- Assist with checking in and distributing materials ordered for program classrooms within the district.
- Prepare monthly reports of students enrolled in special education
- Create/Process annual list of all special education audit folders, to include withdrawn, dismissed, TNP, high school and graduating students
- Prepare withdrawn and dismissed student records for warehouse storage
- Process campus Comparable Service Forms (CSFs)
- Complies data from purchase orders and requisitions to be entered for inventory purposes
- Maintains/reorders supply of assessment protocols for use by department
- Operates and maintains special education databases
- Use FS Direct to reserve PD training rooms for Dept. needs
- Distributes assessments protocols to requesting personnel with inventory control
- Answer phones for the department
- Receives and processes faxes for the department
- Award PD credit for SPED training sessions in Eduphoria
- Perform other duties as assigned, based on department needs
- Must complete designated district technology proficiencies each year
- Requires a basic knowledge of technology/computer skills
- Ability to use personal computer to access district programs, emails, and other resources
- Maintain a consistent professional demeanor and appearance
- Ensure compliance with the Texas Educator's Code of Ethics
- Daily attendance and punctuality at work are essential functions of the job
Supervisory Responsibilities
N/A
Equipment Used
- Office equipment – personal computer, printer, calculator, multi-line telephone, software programs and peripherals, copier, fax, and other equipment applicable to position
Mental Demands
- Ability to read, concentrate, communicate (verbally and written), interpret, reason, understand verbal instructions, memorize, coordinate, compile, compute
- Work with frequent interruptions and maintain emotional control under stress
Physical Demands
- Frequent: Sitting, standing, walking, climbing stairs and/or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, traveling
- Occasional: Lifting, moderate, 15-44 pounds
Environmental Factors
- Frequent exposure to temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibration
- Occasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.)
- Work alone, work prolonged or irregular hours
Nondiscrimination Statement
The Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.