About this role
At Clark Pacific, the payroll & compliance specialist will be responsible for ensuring compliance as it relates to Public Works projects. This position will work with the Payroll Manager to ensure accurate and timely processing, reporting, compliance, and payroll duties.
Essential Duties and Responsibilities
Reasonable accommodations may be made to enable qualified individuals to perform the essential functions.
- Exercise a high level of professionalism and confidentiality when working with staff, projects, and proprietary information.
- Submit weekly certified payroll and monthly OCIP/CCIP reporting.
- Track compliance deadlines, follow up on missing and incomplete documentation, and ensure timely submission of required reports.
- Collect and upload dispatch paperwork and apprentice certifications.
- Match worksite daily reports to CPRs and work with payroll to resolve timecard issues.
- Prepare and submit all compliance paperwork including but not limited to Fringe Benefits Statements, DAS-140 and DAS-142 and Union Letters.
- Research proper prevailing wage rates, apprentice ratios, local hiring requirements, Skilled and Trained Workforce requirements, etc. for projects under contract.
- Establish and maintain cooperative and effective working relationships with staff, general contractors, and subcontractors.
- Maintain compliance with applicable labor laws, payroll regulations, company policies, and contractual reporting requirements.
- Assist with preparing and submitting appropriate documentation requested by general contractors, project owners, auditors, and regulatory agencies.
- Process and maintain company certified payroll job log showing compliance as well as subcontractor compliance.
- Monitor internal and external compliance requirements and assist with audits by gathering documentation, reviewing records, and addressing identified deficiencies.
- Identify and escalate compliance discrepancies and reporting issues to HR/Accounting Manager.
- Support cross departmental/multi-state payroll initiatives while developing and maintaining payroll procedures.
- Monitor subcontractor's payroll compliance.
- Act as a point person between Clark Pacific and our subcontractors.
- In charge of any contract related worker's compensation audit.
- Process accurate and on time weekly payroll.
- Research and respond to questions about time and add-ons/extras from employees.
- Prepare make-up and final checks upon request.
- Maintain organized, accurate, and confidential payroll, labor compliance, and project records.
Education and Experience
- 1 year of experience working with certified payroll and prevailing wage is required.
- Minimum of 1 year experience with Department of Industrial Relations (DIR), electronic Certified Payroll Reporting (eCPR), LCPtracker and eMars is required.
- CPP (Certified Payroll Professional) certification preferred.
- Union experience and associated fringe benefits reporting knowledge preferred.
Core Values
- Determination: Meet challenges head on
- Innovation: Always look for better
- Well-Being: Seek the success, health and happiness of all
Benefits
- Competitive compensation, being paid on a weekly basis.
- Health, Dental and Vision Insurance with the options of using Kaiser and VSP for vision!
- Medical FSA
- Dependent Care FSA
- Employer paid life insurance paid by Clark Pacific
- Voluntary Ancillary Benefits such as Critical Illness, Accident Insurance and Whole life insurance.
- 401k matching 100% of the first 3%, then 50% of the next 2%
Benefits will be subject to a waiting period