Site Administrator @ Aerotek

Job Title: Site Administrator / Inventory CoordinatorJob DescriptionThe Site Administrator / Inventory Coordinator supports an active construction project by combining hands-on material handling with detailed administrative inventory management. You track and manage construction materials on site, maintain accurate records, and collaborate closely with Project Managers and Site Managers to ensure the right materials are available to keep work progressing smoothly. This is a site-based role that requires strong organization, comfort in a construction environment, and the ability to perform regular physical tasks.

Responsibilities

• Track and manage inventory and construction materials on site to ensure adequate supply for ongoing work.
• Monitor stock levels and identify when additional materials need to be ordered to prevent delays.
• Check materials and equipment in and out, maintaining clear and accurate records of movement.
• Maintain accurate inventory records using databases, spreadsheets, and Microsoft Excel.
• Receive, organize, and distribute incoming materials to appropriate areas and personnel.
• Work closely with Project Managers and Site Managers to coordinate material requirements and delivery timing.
• Assist with regular inventory counts and reconcile any discrepancies between physical stock and records.
• Move and organize materials throughout the site to support efficient workflows.
• Maintain an organized, safe, and efficient material storage area.
• Perform physical work, including regularly lifting and moving materials weighing 30 to 50 lbs.
• Follow all site-specific safety procedures while working in an active construction environment.
• Communicate effectively with Project Managers, Site Managers, and field personnel to support operational needs.
• Support logistics and inventory control processes to improve material flow and reduce waste.
• Provide a high level of customer service to internal stakeholders and site teams.
• Adapt to longer days and occasional weekend or night shifts (such as 88) based on project requirements.

Essential Skills

• At least 1 year of experience in inventory, materials, warehousing, logistics, or construction coordination.
• Strong computer skills with proficiency in Microsoft Excel and spreadsheets.
• Experience working with inventory or database management systems (asset).
• Comfort working in an active construction environment.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively with Project Managers, Site Managers, and field personnel.
• Physical capability to lift and move materials weighing 30 to 50 lbs on a regular basis.
• Flexibility to work longer days and occasional weekends depending on project requirements.
• Customer service experience and a professional approach when supporting site teams.
• Comfort wearing personal protective equipment (PPE) as required on site.
• Ability to work independently in a fast-paced construction environment.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities at once.
• Willingness to work night shifts (for example, 8 a.m. to 8 p.m. or similar extended hours).

Additional Skills & Qualifications

• Experience in construction, industrial, mining, or infrastructure projects.
• Experience with document control systems and project management software.
• Familiarity with workforce mobilization and camp accommodations.
• in administration, labour, inventory, or logistics.
• Experience in hospitality or customer-facing roles.
• Proficiency with Microsoft Office applications beyond Excel.
• Experience with forklift operation or material handling equipment.
• Experience in inventory control processes and best practices.

Why Work Here? You join a long-term construction project with the potential to extend from an initial 2-3 month assignment up to several years, providing stability and continuity. The schedule follows a MondayFriday structure, with the opportunity to gain substantial experience in a dynamic, large-scale site environment. You develop a broad mix of administrative, logistical, and field skills while working closely with experienced project and site teams, opening pathways for future roles in construction coordination, logistics, and site administration.

Work EnvironmentThis role is fully site-based in a construction environment in the Mackenzie area. You work primarily Monday to Friday, with the potential for longer days and occasional weekend or night shifts (such as 88) depending on project needs. The setting is an active, dusty construction site where you regularly move between office or trailer spaces and outdoor material storage areas. You handle physical tasks, including lifting 30 to 50 lbs, moving materials, and organizing stock in storage zones.

You use tools such as Microsoft Excel, spreadsheets, databases, and other office software to manage inventory and documentation. Personal protective equipment (PPE) is required at all times on site, and you follow strict safety procedures while working around active construction activities.

Job Type & LocationThis is a Contract position based out of Mackenzie, BC.

Pay and BenefitsThe pay range for this position is $40.00 - $46.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Workplace TypeThis is a fully onsite position in Mackenzie,BC.

À propos d'Aerotek

Aerotek® Inc. fournit des solutions de dotation en personnel et de services dans les domaines de la fabrication, de la logistique, de la construction, de laviation, des installations et de la maintenance. Nous offrons lexpertise, les solutions et les personnes nécessaires pour relever les défis de lindustrie nord-américaine. Basée à Hanover, au Maryland, Aerotek exploite un réseau unifié de plus de 200 bureaux à travers lAmérique du Nord, soutenant plus de 18 000 clients chaque année. Aerotek est une entreprise du groupe Allegis, leader mondial en ressources humaines et solutions daffaires. Pour en savoir plus, visitez: Aerotek.com | 1-888-AEROTEK.

Aerotek offre un salaire hebdomadaire, des avantages sociaux y compris des soins médicaux, des soins dentaires et des soins de la vue, ainsi quun programme daide aux employés et un programme de rabais.

La société souscrit au principe dégalité daccès à lemploi et examinera toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, de lorigine nationale, du statut de vétéran, de handicap, de lorientation sexuelle, de lidentité de genre, de linformation génétique ou de toute autre caractéristique protégée par la loi.

Ordonnance sur légalité des chances de San Francisco:

Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de lintelligence artificielle (IA)

Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, employee assistance and discount programs.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.