About this role
What You Will Do
- Liaison with gallery staff regarding POS system updates, orders and inventory management.
- Organize communications to clients relating to orders and product inquiries.
- Organize, update and monitor sales orders for the production team.
- Managing calendars, scheduling appointments, organizing travel.
- Monitoring the progress and completion of projects, tracking client deadlines and billings.
- Optimizing our online store.
- Providing website updates and online marketing improvements.
- Sending bi-weekly Constant Contact emails to our community.
- Troubleshoot any technology issues and provide support to other team members.
- Creating systems for efficiencies regarding inventory management.
- Assessing client's needs and identify emerging trends.
- Updating and creating operational resources including production chain efficiencies.
- Organize, lead, and document monthly manager meetings, and liaising between the CEO and management team Ensure high level of client satisfaction through excellent interactions.
- Assist with QuickBooks accounting data entry.
- Assist in monthly reconciliations and reporting.
- What You Require To Succeed: A minimum of 3 years of office management experience or similar background.
- A successful track record in a small business environment.
- Proficiency with POS systems and MS Office Suite.
- Excellent communication, multi-tasking, organizational, time management and interpersonal skills.
- Proven track record of working effectively and efficiently with little or no supervision.
- A positive, can-do attitude, willingness to learn and grow with provided training.
- Ability to build and maintain positive relationships, with a high regard for confidentiality.
- IT proficiency-ability to troubleshoot and assist team members.
- Digital Marketing or e-commerce experience preferred.
- QuickBooks accounting data entry and other financial background is an asset.
- A commitment to Mother Nature.