About this role
Job summary
The post holder will be an integral part of the Facilities team and to assist the Head of Facilities Management Contracts in the management of waste. The postholder will work collaboratively across and alongside multiple services to achieve shared outcomes in respect of both sustainability initiatives and broader trust objectives. This is an exciting opportunity to be at the forefront of the NHS mission to make the UK healthcare system 'net zero', and more environmentally and socially responsible. They will contribute to and play a leading role in the trust's overall green plan delivery in respect of both carbon reduction and linked projects relating to other sustainability goals. They will be an agent of transformation and innovation, to embed changes to behaviours and organisational culture and to help implement and normalise sustainability within everything the trust does.The duties involved are wide-ranging and diverse, with the main areas of focus including waste, transportation and mobility, buildings, energy, behaviour change, climate resilience, and biodiversity. The postholder will help to chair and coordinate the Estates & Facilities sustainability working groups, covering key topics including Waste, Travel, Energy, Food, Buildings and Green Spaces, maintaining action logs, project plans, data reporting, and any other project documentation.
Main duties of the job
RESPONSIBILITY FOR COMMUNICATION
Develop and maintain productive working relationships with a broad range of internal and external stakeholders including senior managers across the Trust, North Central London (NCL) Integrated Care System, PFI partners, statutory agencies, industry specialists, private contractors, and peers.
Secure through persuasion and negotiation appropriate buy in, support and understanding to convince senior managers of need to change policies in specialist field. As the subject matter expert, represent the Trust internally and externally to sit on any relevant groups, provide and communicate specialist and professional advice in relation to all environmental, sustainability, waste, and other applicable issues across the full range of the Trust's activities
RESPONSIBILITY FOR FINANCIAL AND PHYSICAL RESOURCES
To act as an authorised signatory in compliance with Standing Orders and Standing Financial Instructions to hold delegated budget for specialist area with Level 2 budget holder responsibilities.
Authorise payments to contractors, suppliers, sign off direct labour costs. This includes the audit and approval of invoices for contracted services and challenging any incorrect values claimed.
About us
Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.
Job description Job responsibilities
CLINICAL RESPONSIBILITIES
Participate in trust wide initiatives designed to support clinical service delivery and patient care.
RESPONSIBILITY FOR COMMUNICATION
Develop and maintain productive working relationships with a broad range of internal and external stakeholders including senior managers across the Trust, North Central London (NCL) Integrated Care System, PFI partners, statutory agencies, industry specialists, private contractors, and peers.
Secure through persuasion and negotiation appropriate buy in, support and understanding to convince senior managers of need to change policies in specialist field. As the subject matter expert, represent the Trust internally and externally to sit on any relevant groups, provide and communicate specialist and professional advice in relation to all environmental, sustainability, waste, and other applicable issues across the full range of the Trusts activities.
RESPONSIBILITY FOR POLICY AND SERVICE DEVELOPMENT
Utilise effective contract management processes; by implementing the agreed contract arrangements and performance frameworks in liaison with commissioners and ensure service specifications incorporate best practice, national and regional requirements. Monitor Key Performance Indicators (KPIs) resolve service failures and other problems as they arise to ensure an effective level of service is offered to the Trust.
Lead in managing the trusts waste and environmental obligations and ensure that policies, systems, and strategies are developed to achieve national, local and Trust targets. Ensure local policies and procedures are in place to address service specific needs, compliance, safety, and best practice. Reviewing, updating, and implementing new policies and procedures where required.
Develop plans for the delivery of the roles responsibilities
RESPONSIBILITY FOR FINANCIAL AND PHYSICAL RESOURCES
To act as an authorised signatory in compliance with Standing Orders and Standing Financial Instructions to hold delegated budget for specialist area with Level 2 budget holder responsibilities.
Authorise payments to contractors, suppliers, sign off direct labour costs. This includes the audit and approval of invoices for contracted services and challenging any incorrect values claimed.
RESPONSIBILITY FOR LEADING AND MANAGING
Management of risk and issues within scope of responsibility and provide proactive resolution and escalation.
Provide support and leadership to ensure that appropriate health and safety processes are in place for all waste contractors used by the Trust.
Work closely with in-house teams and external providers of waste services to ensure the optimal operational efficiency of infrastructure to optimise performance.
RESPONSIBILITY FOR INFORMATION RESOURCES
Develop and improve management information collection systems that will provide assurance of compliance and accurate and timely data relevant to the services which can be used to influence and reinforce business cases, service developments and efficiencies.
Prepare and submit data collection returns, as determined by statutory bodies such as Greener NHS and NHS England & Improvement, e.g., Estates Return Information Collection (ERIC) and Premises Assurance Model (PAM) in a timely manner.
RESPONSIBILITY FOR RESEARCH AND DEVELOPMENT
Research and or monitor relevant new and developing technologies and issues for potential application in the Trust's estate including developments in waste management processes, carbon reduction technologies, environmental developments, legislation and standards, best practice, management methods and Information.
GENERAL RESPONSIBILITIES
Infection Control
Infection control is everyones responsibility. All staff, both clinical and non-clinical, are required to adhere to the Trusts Infection Prevention and Control policies and procedures and the Health Act (2006) Code of Practice for the prevention and control healthcare associated infections and make every effort to maintain high standards of infection control at all times thereby reducing the risk of Healthcare Associated infections.
Service Standards and Reporting
Develop and Deliver an exemplar waste management service
Manage and implement the segregation requirements of the newly introduced behavioural change programme.
Ensure compliance with all duty of care, legislation
See Job description for further details about the role
Person Specification
Education / Qualifications Essential
Educated to post graduate qualification or equivalent in a relevant subject, ideally in waste, sustainability, or environmental management Membership of or working towards relevant Chartered Institute e.g., CIWM, IEMA or ICRS Project management qualification, e.g., PRINCE2 Appropriate experience in a corporate setting sufficient to demonstrate competency and ability Educated to degree level in environmental management or equivalent / associated discipline related to the role Management qualification or equivalent professional experience BICSc CPSS, NVQ level 3 Knowledge of COSHH Experience in Waste Management from within an Healthcare setting
Skills & Abilities Essential
Experience of managing and promoting the environmental agenda in a sustainability-centric role or other similar position linked to change and/or programme management. Experience of monitoring and managing carbon emissions and managing waste within a large organisation Experience of contract managing outsourced suppliers and providers of services. Experience of developing and implementing policies and strategies Experience of contributing to operational decision-making. Experience of managing delegated budgets and resources. Experience of conducting risk assessments, environmental audits, and surveys, and developing action plans. Experience of implementing financial, quality assurance, and performance monitoring systems. Experience of working in positions that involve the built environment - ideally in a large acute hospital setting or within buildings subject to Private Finance Initiatives (PFIs). Experience of successfully bidding for external funding and grants.
Knowledge & Experience Essential
Good knowledge of the legal and practical aspects of waste management within an organisation Comprehensive understanding of waste hierarchy, mechanisms for reducing waste arising and how to monitor / measure arising against targets
Desirable
Experience of managing and monitoring external contractors Experience of collecting and analysing data on waste /recycling Experience of delivering environmental training/ /awareness-raising Experience of working in a large, multi-site organisation Awareness and understand of the relevant HTM, especially HTM07
PERSONAL QUALITIES Essential
Be flexible in approach to work Show empathy, care and compassion Ability to work independently, flexibly and professionally - dealing with stressful and changeable situations Proven excellent planning and organisational skills Ability to respond quickly to problem Ability to adhere to instructions, standards and procedures Able to work under pressure and respond to emergencies and operational incidents Committed to a culture of continuous improvement and developing innovative ways of working
Desirable
Intellectual flexibility that enables the reasoned assessment of a situation and the ability to draw pragmatic conclusions. Ability to build relationships and show respect for other people Positive attitude and enthusiasm Ability to work as part of a team Excellent customer service skills
Other Essential
Flexibility according to the demands of the service and the trust. Understanding of the need to maintain confidentiality and how to deal with sensitive information in a professional manner. Able to independently travel to, and work between, different sites across the Trust and contractor facilities. Able to work in varied environments with frequent exposure to unpleasant conditions. This could include outdoors and confined spaces such as waste segregation cupboards
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Whittington Hospital NHS Trust
Address Whittington Health Trust
Magdala Avenue
London
N19 5NF
United Kingdom
Employer's website https://www.whittington.nhs.uk/ (Opens in a new tab)