About this role
The Accounts Payable Specialist is responsible for ensuring accurate, timely, and compliant processing of all vendor payments while maintaining clean, audit-ready records. This position supports the financial health of the organization by managing high-volume AP transactions, partnering closely with internal teams and external vendors, and contributing to smooth month-end close activities. The role also plays an active part in improving processes, driving efficiency, and scaling accounts payable operations with precision and professionalism.
- A solid understanding of multi-entity accounting is required.
- What You'll Be DoingAccounts Payable OperationsProcess high-volume vendor invoices accurately and efficiently in AP systems.
- Match invoices and receipts.
- Ensure proper coding to GL accounts and cost centers.
- Manage payment runs (EFT, ACH, wire transfers, etc.).Maintain organized and audit-ready documentation.
- Vendor & Stakeholder CoordinationAct as the main point of contact for vendor inquiries and payment follow-ups.Build strong relationships with external vendors and internal department leads.
- Collaborate with Finance, Operations, HR, and Leadership teams for approvals and clarifications.
- Resolve discrepancies proactively and professionally.
- Reporting & Financial SupportPrepare weekly and monthly AP aging reports.
- Assist with month-end close activities.
- Reconcile vendor statements and investigate variances.
- Support audits by providing documentation and explanations.
- Track expenses and help identify process improvement opportunities.
- Process ImprovementHelp streamline AP workflows in QuickBooks.
- Identify automation opportunities.
- Contribute ideas to improve efficiency in a scaling fintech environment.
- Support policy documentation and compliance procedures.
- What We're Looking For2 - 4 years of Accounts Payable experience (preferably in SaaS, tech, or fintech).Strong working knowledge of AP systems and technology.
- High attention to detail and strong organizational skills.
- Comfortable working in a fast-paced, high-growth environment.
- Strong communication skills (you'll be working cross-functionally).Ability to prioritize and manage multiple deadlines.
- Compensation & Perks$65,000 - $80,000 Annual Compensation.
- Annual Bonus.
- Health & Dental Benefits.
- Health & Wellness Spending Accounts.
- Perkopolis Staff Discounts.On-Site Gym + Planet Fitness Membership Concessions.
- Coffee Bar with Barista + Unlimited Snacks.
- Monthly Events, Friday Lunches & Daily Breakfast.
- Professional Growth & Development Opportunities.
Space Ops welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. AI Disclosure: As part of our recruitment process, we may use AI-enabled tools to support the screening and assessment of applications. All AI-generated recommendations and outputs are reviewed and validated by our recruitment team.