About this role
Education: Secondary (high) school graduation certificate. Work site environment: Volunteer coordination. Work setting: Urban area. Associations and non profit organizations. General office. Office building. Management. Social service or charity agency. Office.
Tasks
- Co-ordinate administrative services.
- Assist in preparing annual budgets.
- Conduct research.
- Plan, organize, direct, control and evaluate daily operations.
- Prepare reports and briefs for management committees evaluating administrative services.
- Manage knowledge.
- Assist in the planning and execution of financial statement audits.
- Manage events.
- Administrative and office activities.
- Organize and maintain inventory.
- Supervise office and volunteer staff.
- Supervise staff, trainees or volunteers.
- Set up cost monitoring and reporting systems.
- Prepare payroll.
- Order supplies and maintain inventory.
- Pay and receive payments for goods.
- Perform administrative tasks.
- Organize conferences and meetings.
- Office management.
- Maintain internal record-keeping system.
- Maintain inventory of supplies.
- Maintain payroll.
- Maintain progress and other reports.
- Maintain records of stock, repairs, sales and wastage.
- Maintain accurate records.
- Maintain filing system.
- Maintain financial records.
- Enforce policies and procedures.
- Develop contact lists.
- Compile inventory reports.
- Collect statistics.
- Carry out administrative and clerical activities (record keeping, scheduling etc.).
- Balance cash and complete balance sheets, cash reports and related forms.
- Balance cash and record sales.
- Balance daily transactions.
- Contact contractors for repairs and maintenance of the establishment.
- Compile data, statistics and other information.
- Screen, recruit and train volunteers and support staff.
- Prepare inventory costs, retail pricing and profit reports.
- Recruit, hire and supervise staff and/or volunteers.
- Order office supplies and maintain inventory.
- Prepare and monitor contracts and budgets.
- Report information to supervisor.
- Implement new administrative procedures . Explain procedures.
- Computer and technology knowledge: MS Office.
- MS Outlook.
- MS Excel.
- MS Word.
- MS Windows.
- Accounting software.
- Point of sale system.
- Telephone system.
- Sage Accounting Software.
- Area of specialization: Communications.
- Reports.
- Work conditions and physical capabilities: Fast-paced environment.
- Attention to detail.
- Combination of sitting, standing, walking.
- Personal suitability: Accurate.
- Efficient interpersonal skills.
- Excellent oral communication.
- Excellent written communication.
- Flexibility.
- Judgement.
- Organized.
- Team player.
- Values and ethics.
- Time management.
- Initiative.
- Leadership.
- Screening questions: Do you have experience working in this field?.
- Experience: Experience an asset.
- Employment terms options: Day.
- Health benefits: Health care plan.
- Financial benefits: Bonus.