About this role
Job summary
The Compliance Officer will be responsible for carrying out routine statutory, health and safety, premises and equipment checks across both GP surgery sites to ensure that the practice maintains a safe, clean, compliant and suitable environment for patients, staff and visitors.
The postholder will undertake scheduled inspections, monitor safety requirements, maintain accurate compliance records, identify potential risks and report any defects, concerns or non-compliance to the Practice Management Team.
The role is essential in supporting the practice to meet its statutory and regulatory obligations, including relevant Health and Safety legislation, fire safety requirements, infection prevention and control standards and Care Quality Commission (CQC) expectations.
Main duties of the job
Water Safety and Legionella Monitoring
Patient and Clinical Equipment Safety Checks
Infection Prevention and Control
Disabled Toilet and Patient Safety Checks
Fire Safety and Emergency Equipment
Electrical and General Equipment Safety
Premises and Environmental Safety
Ladder and Work Equipment Safety
Communication Equipment Checks
Compliance Records and Administration
Reporting and Escalation
About us
Weavers Medical is a teaching practice and hosts placements for GP Registrars and medical students for a number of universities.
www.weaversmedical.co.uk
Job description Job responsibilities
Weavers Medical
JOB DESCRIPTION
Job Title Compliance Officer
Hours & days of work 15 hours per week.
Working Pattern:
Monday: 09:0014:00 Wednesday: 12:0017:00 Friday: 09:0014:00 Responsible to Managing Partner
Location: Weavers Medical, Prospect House, Kettering and
Mawsley Medical, School Road, Mawsley
Job Summary
The Compliance Officer will be responsible for carrying out routine statutory, health and safety, premises and equipment checks across both GP surgery sites to ensure that the practice maintains a safe, clean, compliant and suitable environment for patients, staff and visitors.
The postholder will undertake scheduled inspections, monitor safety requirements, maintain accurate compliance records, identify potential risks and report any defects, concerns or non-compliance to the Practice Management Team.
The role is essential in supporting the practice to meet its statutory and regulatory obligations, including relevant Health and Safety legislation, fire safety requirements, infection prevention and control standards and Care Quality Commission (CQC) expectations.
Key Responsibilities
1. Water Safety and Legionella Monitoring
Carry out routine hot and cold water temperature checks at designated outlets across both sites. Record water temperatures accurately in the appropriate monitoring logs. Identify and report temperatures outside the practice's agreed safe operating parameters. Report any concerns relating to water stagnation, inadequate flushing or potential Legionella risks. Ensure checks are completed in accordance with the practice's Legionella risk assessment and water safety management plan. 2. Patient and Clinical Equipment Safety Checks
Undertake routine visual safety checks of patient examination chairs. Check waiting room chairs for damage, instability, loose fittings or other potential hazards. Inspect examination couches for general condition, stability, damage and safe operation. Carry out routine wheelchair safety checks, including wheels, brakes, footrests and general condition. Report damaged or unsafe equipment immediately and ensure it is taken out of use where necessary. Maintain records of all completed inspections. 3. Infection Prevention and Control
Monitor and arrange the replacement of disposable privacy curtains in accordance with the practice's infection prevention and control policy. Record curtain changes, including dates and locations. Identify damaged, soiled or unsuitable curtains and arrange prompt replacement. Report any concerns regarding cleanliness or infection prevention and control to the appropriate member of staff. 4. Disabled Toilet and Patient Safety Checks
Test disabled toilet emergency assistance alarms to ensure they are functioning correctly. Check that alarm cords are accessible and not obstructed. Ensure alarm reset mechanisms are working where applicable. Immediately report any faulty alarms and ensure alternative safety arrangements are considered until repairs are completed. 5. Fire Safety and Emergency Equipment
Carry out routine visual checks of fire doors, ensuring they close correctly, are unobstructed and are not damaged or improperly wedged open. Undertake visual checks of fire extinguishers, including accessibility, condition, location and inspection status. Carry out routine fire safety walkarounds across both premises. Check that fire exits and escape routes remain clear and accessible. Identify and report damaged fire safety signage, emergency lighting concerns or other potential fire hazards. Record findings and escalate any defects or concerns to the Practice Management Team. Ensure any formal fire safety servicing and specialist inspections are referred to appropriately qualified contractors. 6. Electrical and General Equipment Safety
Carry out routine visual safety checks of fans, including plugs, cables, guards and general condition. Identify damaged equipment, exposed wiring or other visible electrical hazards. Ensure defective equipment is reported and removed from use where appropriate. Report any concerns requiring inspection by a competent electrical contractor. 7. Premises and Environmental Safety
Undertake routine checks of windows to ensure they are secure, operating safely and free from obvious defects. Identify damaged window restrictors, locks or opening mechanisms. Carry out general premises safety inspections, identifying trip hazards, damaged flooring, obstructions and other environmental risks. Report maintenance issues and follow up outstanding repairs. Ensure patient and staff areas remain safe, accessible and fit for purpose. 8. Ladder and Work Equipment Safety
Carry out routine visual inspections of ladders and steps. Check for visible damage, defects, instability and missing safety features. Ensure ladders are stored safely and appropriately. Report defective ladders and ensure they are taken out of use. Maintain inspection records in accordance with practice procedures. 9. Communication Equipment Checks
Undertake routine checks of walkie-talkies and associated charging equipment. Ensure equipment is operational, sufficiently charged and in good condition. Report missing, damaged or faulty communication equipment. Ensure equipment is available for staff use when required. 10. Compliance Records and Administration
Maintain accurate and up-to-date compliance checklists and statutory monitoring records for both sites. Ensure all checks are dated and signed or electronically recorded. Maintain records of disposable curtain changes, equipment inspections and identified defects. Record any remedial actions required and monitor their progress. Maintain an organised compliance filing system, ensuring records are readily available for management review and CQC inspections. Inform the Practice Management Team of any missed checks, outstanding actions or compliance concerns. 11. Reporting and Escalation
Immediately report any significant health and safety concerns to the Practice Manager or designated responsible person. Escalate urgent risks that could affect patient, staff or visitor safety without delay. Ensure unsafe equipment or areas are clearly identified and taken out of use or access restricted where appropriate. Follow up reported defects to ensure that corrective action has been completed. Never undertake repairs or specialist testing unless appropriately trained and authorised. General Duties
Work flexibly across Weavers Medical and Mawsley Medical according to the agreed inspection schedule. Ensure all allocated checks are completed within the contracted 15 hours per week. Liaise with the Practice Management Team, clinical staff, administrative staff and external maintenance contractors as required. Maintain confidentiality and adhere to practice policies and procedures. Comply with infection prevention and control, safeguarding, health and safety and information governance requirements. Undertake relevant training and updates as required. Carry out any other reasonable duties appropriate to the role. Person Specification
Essential:
Good organisational and time-management skills. High attention to detail and accuracy. Ability to work independently and manage a structured inspection schedule. Good written and verbal communication skills. Ability to identify potential health and safety risks and escalate concerns appropriately. Basic IT skills and confidence maintaining electronic or paper records. Ability to work across both practice sites. Desirable:
Previous experience in a compliance, health and safety, facilities or premises role. Knowledge of health and safety requirements within a healthcare setting. Understanding of infection prevention and control requirements. Previous experience undertaking routine premises and equipment inspections. Relevant health and safety or compliance training. Accountability
The Compliance Officer will report directly to the Practice Manager or nominated member of the Practice Management Team.
The postholder will be responsible for ensuring that allocated routine checks are completed, recorded and escalated appropriately. Overall responsibility for statutory compliance, risk management, approving remedial works and ensuring specialist inspections are undertaken remains with the practice's designated management and competent responsible persons.
Performance and Review
Performance will be monitored through:
Completion of scheduled checks across both sites. Accuracy and completeness of compliance records. Timely reporting and escalation of identified risks. Monitoring and follow-up of outstanding maintenance issues. Evidence of adherence to practice policies and relevant safety procedures. Health & Safety & Fire Safety
The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Practice Health & Safety Policy.
The post holder will adhere to the Prospect House Fire Strategy and Mawsley Medical Fire Strategy.
Person Specification
Qualifications Essential
GCSE C or above in Math and English (or equivalent)
Role criteria Essential
Good organisational and time-management skills. High attention to detail and accuracy. Ability to work independently and manage a structured inspection schedule. Good written and verbal communication skills. Ability to identify potential health and safety risks and escalate concerns appropriately. Basic IT skills and confidence maintaining electronic or paper records. Ability to work across both practice sites.
Desirable
Previous experience in a compliance, health and safety, facilities or premises role. Knowledge of health and safety requirements within a healthcare setting. Understanding of infection prevention and control requirements. Previous experience undertaking routine premises and equipment inspections. Relevant health and safety or compliance training.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Weavers Medical
Address Prospect House
121 Lower Street
Kettering
Northants
NN16 8DN
United Kingdom
Employer's website https://www.weaversmedicalcentre.co.uk/ (Opens in a new tab)