Operational Administrator @ Oxford Health NHS Trust

Job summary

Are you looking for a varied and rewarding role?

We are recruiting a part-time Operational Administrator to join our busy School Aged Immunisation Service, based in Banbury. This is primarily an office-based role, with occasional opportunities to support school and clinic vaccination sessions.

This role supports the service in achieving high vaccination uptake within a safe, well-coordinated environment. The postholder will work closely with schools, families, and other partners to arrange vaccination sessions and provide parents and carers with the information they need to give informed consent.

As part of the team, you will play a key role in organising, coordinating, and supporting the delivery of the school-based immunisation programme across schools and community venues.

The successful candidate must be able to start work at 07:30 if required to attend school-based vaccination sessions.

As the role involves travel to schools, team bases, and community venues, applicants must have a full valid driving licence and have access to a vehicle for work. Adjustments can be considered in line with the Equality Act 2010 where required. Mileage from base will be reimbursed.

Main duties of the job

• Create and maintain staff rotas, ensuring adequate staffing levels for all vaccination sessions and activities.
• Arrange community clinics and staff training, including booking suitable venues and liaising with schools, community organisations, and other agencies as required.
• Manage stock and resources, ensuring the timely ordering, delivery, and organisation of equipment. This includes maintaining an up-to-date database of all clinical and non-clinical resources.
• Support the safe storage, transportation, and delivery of vaccines and equipment, including collecting and returning vaccines to designated storage areas and ensuring correct disposal of used clinical items.
• Maintain strict confidentiality regarding all data, patient information, and records, in line with organisational and legal requirements.
• Support the coordination and delivery of vaccination programmes across Oxfordshire.

Skills and Attributes

• Strong communication, organisational and IT skills.
• Ability to work effectively as part of a wider team.
• Confidence to use initiative and sound judgement, including knowing when to seek guidance or escalate issue

The successful candidate will be highly proficient in the use of Excel to enable efficient planning and scheduling of immunisation activities, and will be confident in managing competing and changing priorities.

The post holder may also be required to attend school and community immunisation sessions to provide on-site administrative support.

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the "candidate guide to making an application" which is attached to all roles. Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount
• Pension scheme
• Lease car scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (waiting lists may apply)
• Staff networking and support groups

Job description

Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Person Specification

Question 1

Essential

• Scenario - You have received information from several schools that needs to be checked, updated and recorded across more than one IT system. There is a large volume to process and some of the information does not match. Talk us through, step by step, how you would approach the task to make sure you work efficiently while maintaining accuracy.

Question 2

Essential

• Tell us about the most complex piece of administrative or data-based work you have personally completed using more than one IT system. Talk us through exactly what you did, which systems you used, where errors could have occurred, and how you checked your work.

Question 3

Essential

• Please describe a time at work when you were faced with an unexpected change that required you to quickly adapt and adjust your priorities. What was the situation, what actions did you take, and what did you learn from the experience?

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Oxford Health NHS Trust

Address

Orchard Health Centre,

Cope Road

Banbury

OX16 2EZ

United Kingdom

Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)