About this role
Position Summary
This role provides project management, leasing coordination, and financial support to the Retail Amenities team at Irvine Company Office Properties. This role tracks project and lease milestones across properties, manages budget tracking and financial reporting, assists in marketing and leasing retail amenities, and serves as a subject matter expert leading special initiatives alongside senior amenities leadership to achieve portfolio goals.
Key Responsibilities
- Manage end-to-end lease cycle, marketing and leasing retail amenities, documentation (deal sheets, DocuSign, amendments, leases) and milestone tracking in Salesforce in compliance with company leasing policy.
- Deliver robust financial support, including budget tracking, financial accounting, financial modeling, and ad-hoc operational/financial reporting for leadership.
- Serve as the Subject Matter Expert for Salesforce, Point of Sales (POS) systems, Project Management System (Monday), and sales/operational dashboards to ensure data integrity and drive reporting accuracy.
- Provide project coordination support to the team including assistance in preparing presentations for the leadership team, ad-hoc financial and operational reporting, industry research, and other special projects.
- Coordinate completion and continued enhancement of overall project management processes, project document management and leasing activities to ensure cross-functional collaboration and efficiency.
- Coordinate cross-functional amenity projects, conduct quality assurance reviews, and identify process improvements to boost operational efficiency.
- Additional Skills: Strong knowledge of project management office, business operations, financial analysis, and summarizing large data sets.
- Solid Analytic Capabilities.
- Proficient with Google Workspace and Microsoft Office Suite; knowledge of database structures and/or Salesforce software a plus.
- Solid knowledge of leasing documents and real estate principles.
- Strong written and verbal communication Preferred Education: Bachelor's Degree (or equivalent experience) in Business administration, Hospitality, Real Estate or related field preferred.
- Preferred Years of Relevant Work Experience: 5+ years within corporate environments, commercial real estate, retail leasing or business/financial consulting.
- Additional
Requirements
- Real Estate License Compensation: Base Pay Range: $109,900.00 - $148,100.00 Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.
- The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.
About Us
Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York. We’ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community.
We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities. Apply today to join our employee community, and learn more about Irvine Company , our legacy and our guiding principles . Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #LI-Onsite