About this role
- Summary The Research Coordinator I will work with investigators in the Department of Medicine in the Section of Epidemiology and Population Sciences.
- This position will be working on various projects, and will work closely with maintaining contact with the study participants and communities involved in the research study.
- Day to day activities of research protocols which include screening, enrollment, and monitoring of research participants.
- Due to the nature of several ongoing studies, the position will require calling study participants outside of normal office hours.
- Ensures accurate data collection, documentation, organization and safety of research participants.
- Job Duties 35% - Participant Recruitment, Enrollment, and Study Coordination Identify and pre-screen potential participants through clinic schedules and provider referrals; document eligibility per study protocol.
- Obtain informed consent by explaining study purpose, procedures, risks, and expectations; ensure all consent documentation is complete and compliant.
- Coordinate participants, study visits, and follow-up communications via phone and email; document all interactions.
- Retrieve lab and test results from clinical systems and submit to investigators or study teams as required.
- 30% - Data Collection and Quality Management Collect study data through medical record abstraction, surveys, and direct participant interaction, enter into REDCap or other research systems.
- Perform data quality reviews, verify completeness and accuracy, and resolve discrepancies to ensure data integrity and protocol compliance.
- 20% - Regulatory Compliance and Research Documentation Maintain regulatory binders, study records, consent documentation, and other required research files to ensure compliance with institutional, sponsor, and regulatory requirements and readiness for audits and monitoring activities.
- 10% - Specimen Management Process biological specimens according to protocol requirements, including labeling, documentation, packaging, shipment, tracking, and maintenance of specimen-related records.
- 5% - Inventory and Operational Support Track and manage study supplies, equipment, and inventory; coordinate ordering and maintenance of materials needed to support study activities.
- Perform other job-related duties as assigned.
- Other Supports multiple research studies by coordinating day-to-day study activities and ensuring adherence to study protocols and timelines.
- Monitors study enrollment and data quality using study databases and prepares basic reports as needed.
- Coordinates study visits and facilitates communication between investigators, participants, and study teams.
- Assists with preparation for monitoring visits, audits, and sponsor reporting.
Minimum Qualifications
- High School diploma or GED.
- Three years of relevant experience.
Preferred Qualifications
- Bachelor's degree or higher in a science, healthcare, public health, or related field.
- No degree required with preferred degree.
- Experience interacting directly with patients in a clinical setting such as a physician practice, outpatient clinic, hospital, or healthcare facility.
- Experience recruiting, engaging, or enrolling patients for clinical research studies, healthcare programs, or other patient-focused initiatives.
- Experience working in a fast-paced environment requiring frequent interaction with patients and healthcare staff.
- Background as a Medical Assistant, Patient Care Technician, Clinical Research Assistant, Clinical Research Coordinator, International Medical Graduate, or similar patient-facing healthcare role.
- Comfortable approaching patients, discussing research opportunities, and meeting recruitment goals.
- Strong verbal communication, organizational, and customer service skills.
- Interest in clinical research and patient engagement activities rather than primarily data analysis, laboratory research, or desk-based work.
- Demonstrated ability to work independently, take initiative, and build rapport with diverse patient populations.
- Work Authorization Requirement: This position is not eligible for visa sponsorship.
- Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.