About this role
Coordinate and expedite the processing of payment documents submitted to Accounts Payable by directing daily workflow for a huge accounts payable operations responsible for approximately 65,000 transactions per week valued at $65 million at the nation’s largest lab and diagnostics company - Quest Diagnostics located in Collegeville, PA.
- Coordinate daily workflow to meet required volume quotas for payment processing, correspond with customers, and facilitate scheduled reoccurring payments.
- Prepare Access templates for uploading invoices and summary bills into PeopleSoft.
- Analyze vouchers in error status and determine appropriate course of action to correct them.
- Analyze vouchers in match exception and work with Procurement, Materials and Suppliers for appropriate resolution.
- Evaluate and communicate identified problems and resolutions to Supervisor.
- Act as liaison between Accounts Payable and assigned customers to resolve Accounts Payable general ledger related questions as well as routine payment, statement, and unresolved supplier issues.
- Monitor, research and reconcile items on supplier statements.
- Ensure supplier accounts are current and accurately reflect liabilities.
- Review and research supplier refund checks, apply general ledger coding and submit for deposit.
- Process payments to suppliers via PeopleSoft Financials utilizing invoice, check requests, expense reports and other payee documentation.
- Interact/Correspond effectively and courteously with various levels of management, strategic suppliers, business unit executives and various other customers.
- Coordinate inter-departmental activities to ensure the adequacy of payment information for A/P processing (Procurement, Real Estate, Human Resources, Materials Management, Employer Solutions, International).
- Complete documentation and perform procedures to set up vendors for payment.
- Participate in training and strategic planning sessions for process improvement, as well as other project related teams.
- Assist in system testing for process enhancements and system upgrades.
- Maintain Supplier Masterfile and supporting tax and banking documents.
Education
- High school diploma (Associates’ Degree preferred)
Work Experience
- Minimum of two years accounting and/or accounts payable experience
Technical Training
- Demonstrated proficiency in the utilization of Excel spreadsheets, utilizing functions and pivot tables
- Knowledge of word processing and database applications
- High level of customer service skills
- Strong written and oral communication skills
- Skilled in PeopleSoft Financials application or comparable accounting system
- Perform effectively in a team environment
- Ability to multitask with keen organizational skills
- Must be tenacious towards accuracy and detail
Other
- Exercise judgement regarding the priority of payments
- Decide on the validity of outstanding issues and determine corrective measures as deemed appropriate
- Analyze and redistribute payment documents based on accounts payable functional areas
- Resolve problems for the various internal business units and external vendor population
- Analyze payment documents to ensure all standard operating procedures are being adhered to