About this role
Job summary
We are recruiting for a Patient Safety Incident Administrator to join our team. (Previous applicants need not apply)
The main purpose of this role is to provide support for the organisation in the delivery of robust incident management, and patient safety by facilitating the Incident reporting and management process and supporting the delivery of the patient safety incident process.
The post holder will support the incident and Patient Safety Incident Response Framework (PSIRF) elements of the Clinical Governance Team ensuring there is robust application of Trust governance processes, policies and procedures.
Main duties of the job
Main duties and Tasks
To undertake administrative procedures and systems some of which are non-routine activities these include but are not limited to: drafting, collating and sending out agendas for the following Trust meetings - daily trust pre-triage and triage meeting, Learning Response Decision Meeting, Patient Safety Incident Response Organisation Meeting and other governance meetings.
Taking notes and or minutes for each of these meetings and the updating of all relevant systems following the meetings. Work will include the use of the Ulysses Risk Management System, national reporting systems (StEIS) to alert Integrated Care Boards and the CQC of incidents reported for patient safety incident investigations and trackers to monitor incident and investigation progress. The post will also support the productive of monthly and quarterly reporting together with data for freedom of information requests.
About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.
Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.
We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.
Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence
Job description Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
Person Specification
Qualifications Essential
Good English and Mathematics skills with grade A-C GCSEs or level 2 functional skills. Working towards or obtained Level 3 NVQ Business Administration.
Desirable
Educated to degree level.
Experience Essential
Ability to analyse data from the Ulysses Risk Management System to support report writing. Ability to work to tight deadlines and to prioritise tasks. Able to demonstrate attention to detail in routine work. Good IT Skills (including Word, Excel, PowerPoint, Outlook, internet including use of business intelligence tools. Ability to undertake and produce minutes for meetings. Experience of working in a team to achieve an objective. Experience in arranging meetings and agendas. Experience of working within an office environment. Self-motivated, ability to meet deadlines and work independently.
Desirable
Experience of supervising staff and allocation of work. Experience of working in the NHS or health care arena. Experience of working with the Ulysses Risk Management System. Experience of delivering training. Experience of using Microsoft Co-Pilot
Additional Criteria Essential
Willingness to learn new systems. Ability to train and demonstrate skills to others, either within the team or outside of the team. Good oral and written communication skills to support delivery of Trust wide Systems.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Address Tatchbury Mount
Calmore
Southampton
Hampshire
SO40 2RZ
United Kingdom
Employer's website https://hiowhealthcare.nhs.uk/ (Opens in a new tab)