About this role
Job summary
This post is a Fixed Term/ Secondment until 20/10/2027 to cover maternity leave . If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.
This opportunity is to join the Obstetrics and Gynecology Team at Glangwili General Hospital. Applications are invited from efficient and suitably qualified individuals for the post of a full time Band 4 Medical Secretary within the Obstetrics and Gynecology Team based at Glangwili General Hospital, Carmarthen on a fixed term basis.
Working 37.5 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and their teams.
Main duties of the job
You will undertake a broad range of administrative and secretarial duties, including the receipt and distribution of correspondence, audio transcription, and the preparation of highly sensitive letters and reports, ensuring strict confidentiality is maintained at all times. The role also involves the accurate operation of the Health Board's patient database systems.
The successful candidate will be expected to demonstrate exceptional organisational skills, alongside a flexible and adaptable approach to an evolving workload. The ability to work independently, exercise sound judgement, and apply tact and diplomacy in a professional healthcare environment is essential, as are well-developed communication skills.
Applicants must possess demonstrable experience in the use of Microsoft Word, Excel, PowerPoint, and email systems. Proven secretarial expertise, including advanced audio typing skills, is required, together with a sound understanding of medical terminology.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 99 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers Numerous mental health and learning disabilities services
Job description Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 05/06/2026
Person Specification
Qualifications and Knowledge Essential
Level 3 qualification (e.g. A Levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative / office skills and knowledge Experience of a full range of duties working in an administrative / office environment Knowledge of Medical/ Healthcare terminology
Desirable
Secretarial Training
Experience Essential
Experience of working in an administrative / office environment Familiar and competent with Microsoft IT packages, especially Word, Excel and Powerpoint Experience of setting up spreadsheets, databases Familiar and confident using email and searching the internet
Desirable
Experience of working in a multidisciplinary team.
Other Essential
Flexible approach to needs of the service
Desirable
Welsh language skills (Level 1)
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Hywel Dda University Health Board
Address Glangwili General Hospital
Dolgwili Road
Carmarthen
SA31 2AF
United Kingdom
Employer's website https://hduhb.nhs.wales/ (Opens in a new tab)