About this role
Job summary
To provide day to day admin support to the Theatre Matron and the theatre/SDCU sisters to ensure the smooth running of all theatre areas.
Performing daily administrative tasks, to include the production of accurate operating lists for all theatre areas, report running, liaising with other departments/wards within the hospital, dealing with telephone calls and external companies, adding patients to electronic booking system.
There is an audit element to this position as well as a supporting role in the coordination of statutory mandatory training, annual leave and appraisals.
Main duties of the job
Provide administrative and operational support to the Theatre Matron, Band 7s and theatre team. Liaise professionally with patients, visitors, clinicians, Trust departments and external agencies, maintaining confidentiality and compliance with Trust policies.
Coordinate operating lists, ensuring accurate patient details, appropriate scheduling and adherence to operational restrictions. Liaise with senior nursing staff regarding changes, escalate clinical and operational decisions, and support emergency bookings.
Maintain hospital and theatre management systems. Act as a Theatre Management System super user, providing troubleshooting and training. Collect and present operational data, update patient costing records and reconcile theatre lists daily.
Prepare reports, correspondence, presentations and meeting minutes. Maintain departmental diaries, staff leave and sickness records, and training and appraisal spreadsheets, monitoring mandatory training compliance. Complete daily rotas with senior nursing staff, arrange Estates requisitions and participate in information audits.
Manage post, filing and stationery supplies, provide reception cover for Theatre Receiving Unit and Endoscopy when required, attend meetings and training, and undertake other appropriate duties.
The role requires excellent communication, organisation, accuracy and discretion, with the ability to manage competing priorities, frequent interruptions and sustained periods of concentration.
About us
Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations,operatingfrom three main sites at Southmead, Bristol citycentreand Weston.
With an annual turnover of £2.3 billion, we are now one of the largest NHS trusts in the United Kingdom. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that theSouth Westhas to offer.
Bristol NHS Foundation Trust values all people as individuals. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit andretaina workforce whichrepresentsthe rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your applicationin order toensurewe'remeeting our pledge.
Job description
Job responsibilities
For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.
Person Specification
Skills and Abilities
Essential
- Good organisational, planning and prioritising skills
- Able to meet tight deadlines
- Excellent interpersonal skills both written and verbal
- Have a versatile and flexible approach to working
- Computer literate
- Ability to provide high quality admin support to all staff groups within the unit
- Able to identify problems and escalate appropriately
- Always acts with a professional manner
- Must be comfortable to work in the clinical environment
Qualifications and Training
Essential
- NVQ Level 3 in Business Administration
- ECDL
- Word processing to RSA level 3 standard or equivalent
- Typing speed at least 50 words per minute
- Working knowledge of Microsoft office, excel, e-mails, Cerner millennium
Desirable
- Trained Opera Super user with experience of the Opera system
Knowledge and Experience
Essential
- NHS experience is essential
- Minimum 2 years clerical experience
- Working with the public and within an office environment
- Dealing with complex issues
- Communicating and receiving complex information
- Experience of audit and reporting
- Ability to work unsupervised and make day to day administrative decisions, with reference to Theatre manager
- Ability to deal with difficult people or situations
- Knowledge of hospital patient management systems
- In-depth working knowledge of OPERA
Desirable
- Inputting of computer data
- Awareness of surgical procedures
- Understanding of access to surgery
questions
Essential
- English/maths GCSE
- NVQ Level 3 in Business Administration
- Word Processing to RSA level 3 standard or equivalent
- Typing speed at least 50 words per minute
- Working Knowledge of Microsoft Office, Excel, emails
Desirable
- 2 years experience in a similar role
- Working knowledge of Bluespier/Careflow/Vitals
- Trained Opera super user with experience of Opera system
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Bristol NHS Foundation Trust
Address
Main Theatre, Weston General Hospital
Grange Road,
Weston Super Mare
BS23 4TQ
United Kingdom
Employer's website
https://www.uhbw.nhs.uk/ (Opens in a new tab)