About this role
Job summary
The post holder will work within the finance team to help ensure the smooth running and development of projects relating to the finance directorate across the trust and One LSC whilst learning on the job alongside studying for a nationally recognised qualification. The post holder will:
- Assist and support the finance team with administration, data input, contacting and supporting stakeholders.
- Provide contact points for all stakeholders and potential stakeholders of the finance department as well as colleagues within the trust and One LSC
- Ensure all aspects of administration are accurate and kept up to date, strictly in line with department procedure
- Must attend any training associated with the apprenticeship programme and complete units within deadlines as applicable and
- To be committed in completing the training and completing the 18 month programm.
Please note that this will be paid in accordance with Annex 21.
Main duties of the job
- The post holder needs to organise and manage the administrative activities of the senior leadership team including managing diaries, inviting attendees, organising the room, equipment such as flip charts, paper etc, organising lunch etc.
- Capture requirements and tasks arising from meetings and administrative activities of the senior leadership team
- Producing minutes and meetings notes. Assist the team by producing reports. The post holder will be expected to reproduce paper output using a variety of Microsoft tools
- Be a source of technical and administrative support to the team or staff who have questions about team projects and activities.
- Create and maintain communications with stakeholders
- Provide administrative and creative support to the finance team for the development and delivery of the department's activities.
- Assist and work closely with senior leaders in the team
- Operate to agreed quality standards as set out by line manager and undertake own work in a way that supports this.
- Carry out communications activities as required
About us
We operatefrom three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, andUlverstonCommunity Health Centre.
FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services.
WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses.
All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies,daycase and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.
Our Community Service for adults are provided in people's homes ,community centres, clinics, GP Practices, community hospitals. Our aim is to work with people to help them remain independent , improve their health and manage their conditions through high quality care , advice and support.
Job description
Job responsibilities
For further details on the advertised position and the principal job duties/responsibilities, please refer to the Job Description and Person Specification found under the supporting documents section. Additional information about the University Hospitals of Morecambe Bay can be accessed on our website.
Person Specification
Qualifications
Essential
- At least 3 A Levels or BTech/T Level Business or equivalent experience
Desirable
- European Computer Driving License or equivalent standard IT skills qualification.
- Microsoft Office Qualification
Experience
Essential
- Previous experience working in an administrative role in a large and complex organisation
Knowledge and Skills
Essential
- Ability to create and manage user friendly databases to support the projects and recording systems
- Good written and verbal communication skills
- Efficient and meticulous administrator
- Able to prioritise and work to targets
- Ability to handle large quantities of data in a structured fashion
- Previous experience handling large volumes of data
Desirable
- Strong analytical skills for handling statistical information
Personal Attributes
Essential
- Excellent communication and interpersonal skills
- Problem Solving
- Ability to meet deadlines and work under pressure whilst remaining calm
- Ability to manage own workload and work independently
- Ability to prioritise and work on own initiative
- Able to support and encourage Learners
- Appreciates requirement for discretion and trust in working with confidential information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals of Morecambe Bay NHS Trust
Address
Royal Lancaster Infirmary
Ashton Road
Lancaster
LA1 4RP
United Kingdom
Employer's website
https://www.uhmb.nhs.uk (Opens in a new tab)