About this role
Job summary
Part time post - 32 hours per week available
The Medical Directorate Support Service are looking for a dynamic, friendly and organised administration assistant to work within the Medical Directorate Team based at the Cumberland Infirmary, Carlisle. You will be required to work within a small team to provide a comprehensive administration service supporting the Medical Directorate function and teams.
Prior applicants need not apply.
Main duties of the job
To assist in the provision of a comprehensive and effective day-to-day Medical Directorate services and workstreams within NCIC.
The role is an assistant role working across various workstreams, including;Medical E-rostering,Job Planning &Medical Appraisals.
The Medical Directorate ensures compliance against the Executive Medical Director's statutory and regulatory functions. To ensure medics are supported to undertake their contractual requirements in relation to Job Planning, Medical Appraisal & Compliance with Good Medical Practice.
In delivering its functions, the Medical Directorate works together with the other teams and Collaboratives to support the medical staff across the organisation to ensure they maintain their registered professional requirements and are revalidated and appraised to high standards.
Main duties of the job include
Providing administrative support including record management, inbox monitoring, data input, system managing, updating systems, providing support for doctor rotas, job plans, appraisals, CPD & supporting meetings. First point of contact regarding queries to the Medical Workforce.
About us
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':
Being a clinically led organisation
Quality and safety at the heart of our Trust
A positive patient experience every time
A great place to work
Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Job description
Job responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
CERTIFICATE OF SPONSORSHIP
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
Disclosure and Barring Service
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £20.00 + Administration cost of £6.50 = £26.50. Deducted from salary over a 4 month period or a one-off payment.
Enhanced Check: £41.00 + administration cost of £6.50 = £47.50. Deducted from salary over a 4 month period or a one-off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date
Person Specification
Qualifications
Essential
- NVQ 3 in administration or equivalent.
Experience
Essential
- Previous administrative experience in a customer focused organisation.
- Proven experience of working as part of a team.
- Operating word processing and computer packages.
Desirable
- Experience in planning, organising and servicing meetings, including Minute Taking.
Knowledge
Essential
- Continuing professional development with portfolio
- Knowledge of working time regulations
- Knowledge of Data Protection legislation
- Use of Outlook to manage team diaries & inboxes
- Experience of admin and clerical role
- Customer services experience
- Experience of exporting, collating, analysing and drafting information into presentable formats
Desirable
- Knowledge of regulatory functions related to doctors including Junior Doctor Contract & Responsible Officer Regulations
Skills
Essential
- Approachable, ability to work as part of a team
- Work to task processes and have task management prioritisation
- Ability to work accurately, prepare routine written correspondence
- Capability to build and maintain effective relationships having effective communication and interpersonal skills
- Advanced IT skills including proven abilities in using Microsoft Office
- Demonstrate good attention to detail including accurate typing skills and data input
- Exhibit excellent organisational skills
- Able to maintain a professional manner
- Ability to work autonmosly
Personal Circumstances
Essential
- Flexible approach to work
Other Requirements
Essential
- Act in ways that support equality and value diversity (Level 1) Cumbria.
- Support equality and value diversity (Level 2)
Disclosure and Barring Service Check
Employer details
Employer name
North Cumbria Integrated Care NHS Foundation Trust
Address
Cumberland Infirmary
Unit 12 Port Road
Carlisle
CA2 7HY
United Kingdom
Employer's website
https://www.ncic.nhs.uk/ (Opens in a new tab)