About this role
Are you
- Someone who values connection and collaboration, and enjoys being the relational heart of a close-knit, one-form entry primary school community in Portsmouth?
- Highly organised, able to prioritise effectively and maintain high professional standards while working with flexibility?
- A strong, warm communicator who builds positive, respectful relationships with children, colleagues, parents, governors, and contractors?
- A reflective practitioner, eager to develop your skills and respond flexibly to the needs of the school?
Key Responsibilities
- Support the preparation, management, and monitoring of the school budget to ensure financial resources directly support pupil opportunities and classroom needs.
- Manage day-to-day financial operations, including processing invoices, payments, reconciliations, and banking.
- Evaluate financial information and consult with the Headteacher and Governors to prepare a realistic and balanced budget for school activities.
- Maintain accurate financial records in accordance with audit requirements and Portsmouth County Council regulations.
- Administer staff expense claims, payroll forms, and grant applications.
- Assist with tendering processes and purchasing decisions to ensure best value.
- Provide ongoing budgetary information to relevant stakeholders.
- Oversee administrative tasks, including maintaining inventories, recording staff absences, and processing HR-related forms.
- Liaise with parents, suppliers, auditors, and external agencies with warmth, empathy, clarity, and a solution-focused approach.
- Produce reports for, and attend, Governor Finance Committee meetings.
- Maintain financial databases and systems, ensuring data accuracy and security.
- Act as Data Protection Officer for the school and support ICT-related financial systems, ensuring compliance with data protection regulations.
- Ensure adherence to financial regulations, policies, and internal controls.
- Support health and safety compliance and other statutory requirements, as required.
- Contribute to wider school administrative and operational duties, as needed.