About this role
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site"
Joint Events Coordinator
Location: Herbert R. Temple Army National Guard Readiness Center, Arlington, VA, with some work at the Pentagon
Start date: ASAP
Salary Range: $90,000 to $105,000
Travel: Approximately 6–8 CONUS trips per year in support of exercises and National Guard events
Why Vectrona
Vectrona is a mission-driven systems, technology, and operational solutions company built for people who want their work to matter. As proud Americans, we support national security missions that strengthen our institutions and help safeguard our nation’s security and prosperity. We challenge assumptions, seek out hard problems, and bring together people, processes, software, technology, training, and operational expertise to create solutions that simplify the complex and help others succeed. Our culture values integrity, ownership, personal leadership, sound judgment, teamwork, curiosity, and the willingness to step up when something important needs to get done.
Why This Work Matters
The Joint Events Coordinator helps ensure NGB J5-J is prepared, represented, and organized across strategic exercises, major events, and operational activations.
This role supports the planning, coordination, and documentation needed to keep leadership informed and ensure National Guard priorities are captured throughout exercise development, execution, and follow-up. By maintaining visibility into schedules, decisions, action items, and lessons learned, the coordinator helps J5-J turn events into useful outcomes rather than one-time activities.
Day-to-Day Responsibilities
- -Coordinate J5-J participation in strategic-level exercises and major events, including Vigilant Guard and NGCC activities
-Track exercise schedules, planning milestones, rehearsals, and participation requirements
-Attend planning meetings, in-progress reviews, final rehearsals, and other coordination events as directed
-Capture discussions, leadership decisions, action items, and follow-up requirements in clear meeting minutes
-Prepare After-Action Reports following exercises, events, and real-world activations
-Maintain calendars and trackers for relevant joint training, exercise, and operational events
-Communicate upcoming requirements and ensure staff members are prepared for key engagements
-Support coordination with interagency partners and Combatant Commands as required
-Help ensure National Guard equities are documented during exercise planning, execution, and evaluation
-Monitor NGCC activation support requirements and help coordinate information flow during response operations
-Identify scheduling conflicts, coordination gaps, or unresolved actions that may require leadership attention
What Success Looks Like
Success in this role means J5-J leaders and staff know what is coming, what is required, and what resulted from each major exercise or event.
The right person will keep schedules, decisions, action items, and lessons learned organized and visible. They will communicate clearly, follow through consistently, and help ensure National Guard priorities are represented and documented throughout planning and execution.
Required Experience
Required Education and Experience
-Bachelor’s degree in Homeland Security, Emergency Management, or a related field *(Specify if in progress)
-4+ years of experience supporting joint exercises, operational planning, event coordination, or a related federal or military environment
-Experience developing meeting minutes, summaries, After-Action Reports, or other fast-turn documentation
-Strong organizational and coordination skills
-Active Secret clearance *(Able to obtain)
Preferred Experience
Preferred Education and Qualifications
-Military or civilian training in exercise planning, facilitation, or emergency operations
-Experience supporting National Guard, DoD, or homeland defense exercises
-Experience in crisis operations centers or interagency coordination environments
Preferred Knowledge, Skills, and Qualifications
-Familiarity with large-scale homeland defense and DSCA exercises
-Understanding of exercise planning timelines, milestones, and documentation requirements
-Ability to produce clear, accurate, and timely summaries and reports
-Strong attention to detail and ability to manage multiple schedules and requirements simultaneously
-Excellent written and verbal communication skills
-Ability to work effectively across military, civilian, interagency, and external stakeholder groups
-Knowledge of National Guard missions, governance structures, and interagency engagement practices preferred
-Proficiency in Microsoft Office Suite, SharePoint, Teams, and related collaboration tools
-Strong ownership and follow-through, particularly when tracking actions and unresolved requirements
-Ability to adapt quickly when event schedules, leadership priorities, or operational requirements change
Certificates/Security Clearances/Other
-Secret Clearance will be required for the position. Candidates must be able to obtain Secret clearance.