About this role
Location
SAINT LOUIS, MO 63110
Scheduled Hours
40
Position Summary
Responsible for the clinical research financial operations for the department. Responsibilities include financial reporting, analysis, budgeting, and forecasting. Ensure compliance with university standards related to clinical research and other policies, regulations, and requirements. Transaction approval and oversight, internal controls, and acting as a liaison and resource for department directors and managers regarding financial issues related to clinical research are also part of this role.
Job Description
Primary Duties & Responsibilities
- Work with the Clinical Trials Department, clinical coordinators, and OnCore team in reviewing the billing grid in OnCore and external to OnCore to confirm billing designations and ensure appropriate billing compliance.
- Assist the PIs and management staff in determining clinical trial fund allocations (including staff sourcing), establish the allocations, monitor spending, prepare necessary accounting entries and prepare regular financial reports including current and future status and spending on clinical trial projects.
- Collaborate with the clinical coordinators on financial matters not limited to assist in invoicing items earmarked in the budget, workflows, expediting initial IRB payments, assignment of account numbers, and adjusting the budget when needed with stakeholders.
- Manage budget calendar/signoff throughout the length of the trial, including amendments and modifications, and provide oversight and guidance to ensure budgets and related documentation comply with applicable billing requirements.
- Assist with approval of purchase orders, check requests, travel reports, and budget adjustments to allocate funds to the appropriate accounts.
- Serve as the primary point of contact for questions regarding clinical trial accounts and budgets, including providing guidance and training to research financial staff on budget development and billing compliance procedures as needed.
- Coordinate quarterly budget reviews of clinical trial accounts to ensure that the study is within budgetary constraints.
- Coordinates with financial billing contact for each study to ensure that billing and collection activities are in accordance with established budget
- Develop and provide regular financial reports to Department Chairman/PI/Clinical Trials Director/Business Director for all department clinical trial activities. Prepare biannual summary of clinical trials reports, growth projections, revenue and expenses.
Working Conditions
Job Location/Working Conditions
- Normal office environment
Physical Effort
- Typically sitting at desk or table.
Equipment
- Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications/Professional Licenses
No specific certification/professional license is required for this position.
Work Experience
Relevant Experience (5 Years)
Skills
Not Applicable
Driver's License
A driver's license is not required for this position.
More About This Job
Preferred Qualifications
- Prior work experience with clinical trials will be prioritized.
Preferred Qualifications
Education
Bachelor's degree - Accounting, Bachelor's degree - Business
Certifications/Professional Licenses
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience
Financial (5 Years), Business Management (5 Years)
Skills
Accounting Journal Entries, Accounting Software, Accruals, Budgeting Software, Collaborative Technologies, Financial Transactions, Human Resources (HR) Software Systems, Managing Large Budgets, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Oral Communications, Relationship Building, Revenue Reporting, Written Communication
Grade
G11
Salary Range
$53,100.00 - $90,600.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.