Professional Development Program Coordinator, Center for Women in Law @ Utaustin

Job Posting Title

Professional Development Program Coordinator, Center for Women in Law----

Hiring Department

School of Law----

Position Open To:

All Applicants----

Weekly Scheduled Hours

40----

FLSA Status

Exempt from FLSA----

Earliest Start Date

Immediately----

Position Duration

Expected to Continue----

Location

UT MAIN CAMPUS----

Job Details

General Notes

The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community.

The University of Texas at Austin provides an outstanding benefits package to staff, including:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Purpose

Under direction of the Center’s leadership, the Professional Development Program Coordinator provides support in the design, implementation and advancement of Center’s programs and initiatives for law students and lawyers at all stages of their career. The Coordinator works closely with the Center’s team, leadership, supporters, volunteers and outside experts to develop and deliver both in-person and virtual programming. This position also leads the development and maintenance of the Center’s online presence and helps facilitate effective team operations and organizational coordination.

The Coordinator is highly organized and detail-oriented with the ability to independently manage multiple projects and competing deadlines, is proactive, has excellent verbal and written communication skills, has experience with digital communications and website content management, has a collaborative approach to teamwork and the ability to anticipate organizational needs.

Responsibilities

• Implement professional development programs with guidance from CWIL leadership. Assist in the Center’s program planning and development. Coordinate logistical and operational activities for all aspects of the Center’s programs, including program progress, timelines, budgetary reviews, and event planning execution. Communicate and coordinate with university staff, UT’s CLE team, presenters, collaborators and attendees. Arrange program logistics, including space reservations, parking, printing, catering and other items as needed. Coordinate business and vendor activities as needed, including processing event forms, purchase requests, payment and contracts as required by University policies. Develop, distribute and manage invitations, registrations and participant communications to ensure a seamless experience from registration through program attendance and post-attendance follow-up. Provide on-site administration to facilitate the smooth operation of events.
• Develop and execute the Center’s online presence and communications strategy. Develop social media strategies; create, manage and routinely update the CWIL website; develop and distribute appropriate CWIL content; and collect and analyze social media and digital engagement data for internal assessment. Collaborate with the development team to coordinate communications and outreach efforts. Manage the technology and logistics associated with virtual and hybrid programming, including online registration, event hosting, participation communications and post-event surveys.
• Facilitate team operations and internal coordination with CWIL leadership. Support effective teamwork by anticipating operational and logistical needs, coordinating internal activities, and helping ensure that meetings, projects and day-to-day operations run smoothly.
• Build and maintain strong working relationships with University leadership and staff, Center leadership, and Power Circle members to foster engagement, facilitate communication and support effective governance. Assist with coordination, information sharing, meeting preparation and follow-up, and help ensure effective collaboration among the Center’s leadership and key stakeholders.
• Assist in assessing program effectiveness and impact and identifying opportunities for continuous improvement. Collect, monitor and analyze program data, including enrollment, participation and registration data and participant satisfaction. Assist with program evaluation data collection, participant surveys and reporting to help inform program development and ensure the use of best practices.
• Other related responsibilities and functions as assigned.

Required Qualifications

Bachelor’s degree and at least three years of relevant experience in program development, project management, communications or a related field. Demonstrated ability to plan, coordinate and execute professional programs, and manage competing priorities and meet deadlines. Experience building and maintaining effective working relationships with a variety of stakeholders and client groups. Strong organizational skills, attention to detail and follow-through. Excellent written, verbal and interpersonal communication skills. Ability to be flexible, take initiative and exercise sound judgment. Ability to work both independently and in a highly collaborative team environment.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience with website content development and management and digital communications. Proficiency with Zoom and MS Office tools particularly PowerPoint, Word and Excel. Ability and interest in learning new technologies and systems. Previous experience in coordinating events and managing vendor relationships.

Salary Range

$50,000 + depending on qualifications

Working Conditions

May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Wear appropriate office attire; accept supervision. Work hours may include occasional evenings, weekends and some holidays during peak periods to meet deadlines. On-site work is the normal expectation for this position.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is

• (a) in response to a formal complaint or charge,
• (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or
• (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.