About this role
Job summary
We are looking for a Emergency Planning and Operational Administrator to provide a range of administrative and business support to the Heads of Emergency Planning and Operational services, Deputy head of Emergency Planning and Operational Services and the Emergency Planning and Operations Departments.
The post holder will be a key member, working with a high degree of autonomy to support and enable the Heads of Department to focus on their core responsibilities.
They will be expected to demonstrate excellent judgement, discretion, and initiative, alongside strong organisational, prioritisation, and analytical skills.
This is a substantive full-time position (37.5 hours per week), based at Watford General Hospital. The post holder will be required to work onsite during standard working hours of 9:00am - 5:00pm. There may also be a requirement to travel to other Trust sites as needed.
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Please note - we are unable to obtain a Certificate of Sponsorship (Work Permit) for this role.
Main duties of the job
Prepare relevant agendas for meetings and conference calls.
Write up meeting minutes and reports from key meetings.
Filing of datasheet, logbooks, incident reports and correspondence.
Escalate Incident and business continuity plans requiring updates to relevant divisions.
Update and maintain weekly on-call rota and weekend and bank holiday plans.
Supply data and information as and when requested by management.
To place orders and raise PO's as required by then teams through Integra or the IT portal.
Assist with movement of training materials around the trust to training rooms and other key areas.
To use the EPR and other Trust wide system effectively within the specialty area by undergoing training as required.
To take direction from the Head of Emergency Planning, Head of Operational Services, Deputy Head of Operational Services and the Emergency Planning Team for any duties that may be required.
Maintain the Head of Emergency Planning & Operational Services diary.
Able to work in potentially stressful environment during times of hospital peak demands or incidents.
Receive, make and co-ordinate telephone calls from wards/other departments, allied professionals and Multi agency partners and if an immediate response is required that the appropriate person is informed.
Monitoring of shared mailboxes and escalating as required.
Keep relevant teams updated on progress and issues throughout the day, ensuring timeliness and accuracy.
About us With a new hospital planned for Watford, work underway to update theatres at St Albans City Hospital and plans for a neighbourhood healthcare centre in Hemel Hempstead, this is an exciting time to join us. We are building on the success of our award-winning virtual hospital and re-imagining models of care, working closely with partners and making the most of advances in digital healthcare. Staff wellbeing and development are a priority, as is the role of innovation in improving clinical care, outcomes and patient experience. Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others. We offer a variety of flexible working options as we recognise the importance of a good work life balance.www.westhertshospitals.nhs.uk/flexibleworking If you have a disability or long-term health condition and require support or guidance please [email protected] If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick "Member of the Armed Forces Community" on the application form. We reserve the right to close this advert early due to the volume of applicants. If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.
Job description Job responsibilities
Please refer to the attached job description and person specification for a full list of duties and details about the role.
Person Specification
Education and qualifications Essential
Educated to A-level, including English and Maths, or equivalent administration experience.
Desirable
Demonstrates a working knowledge and understanding of working with Senior Leaders. Awareness of wider NHS context.
Knowledge Essential
Experience of working in an office environment in administration role. Dealing with sensitive and confidential information. Experience of working in a customer service environment. Experience of note-taking and transcribing minutes.
Desirable
Understanding of Emergency Planning. Ability to understand and disseminate complex and differing concepts. Proactively presenting ideas for improvement. Awareness of NHS terminology. Knowledge of Cerner/Electronic Patient Record (EPR).
Experience Essential
Previous experience in administration role is essential.
Desirable
NHS Experience.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name West Hertfordshire Teaching Hospitals NHS Trust
Address Watford General Hospital
Watford
WD18 0HB
United Kingdom
Employer's website http://www.westhertshospitals.nhs.uk (Opens in a new tab)