About this role
Job summary
An exciting opportunity has arisen within Hampshire and Isle of Wight Healthcare NHS Foundation Trust to appoint an efficient and motivated Admin Coordinator to work within the New Forest West Health Visiting team based in Lymington. You will be joining a leading organisation that is both forward thinking and innovative. Our Trust is committed to improving the quality of child health services across Hampshire and takes pride in rewarding the success of its staff.
The Admin Coordinator is integral to providing comprehensive administrative support to the clinicians who support the delivery of the Healthy Child Programme (HCP) to children, young people, and families living within Hampshire. This role is funded by Hampshire County Council commissioners.
This is a part time role of 22.5 hours working Monday - Wednesday 08:30 - 16:30
Main duties of the job
The Admin Coordinator will work in collaboration with the clinical and non-clinical team members and will have responsibility for the co-ordination and implementation of administrative processes for the team such as booking appointments, managing referrals and transfers in and out of the team using the Open RiO electronic patient system, in accordance with standard operating procedures. Other duties include E-rostering for the team, managing and supervising apprentices, answering the phones, minute taking at team meetings, managing emails and ordering of stationary and other equipment.
With a positive approach to customer care you will need to be able to demonstrate excellent communication skills, prioritise your workload and manage your time efficiently always ensuring confidentiality and security of information is always maintained.
Applicants must have excellent IT skills and be prepared to work in other bases when necessary.
Due to the nature of the post it is essential that you have access to a car, a full valid driving licence and insurance for business use.
About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.
Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.
We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.
Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence
Job description Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
Person Specification
Qualifications Essential
NVQ Level 3 or 2 A/ AS Levels or equivalent experience English and Maths GCSE or equivalent Full driving licence and access to car with insurance for business use
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Address South Efford House
Milford Road, Everton
Lymington
Hampshire
SO41 0JD
United Kingdom
Employer's website https://hiowhealthcare.nhs.uk/ (Opens in a new tab)