About this role
What You Can Expect
What you will be doing
Objective of the Role
To support the CS function for the whole Rhenus India Group.
Years of Experience
Completion of CS Professional examination.
Roles & Responsibilities
- Secretarial & Board Support
- Assist in preparation of Board Meeting agenda, notes, and supporting documents
- Draft and circulate Board and Committee meeting notices
- Coordinate for scheduling of meetings across group entities
- Prepare minutes of meetings (Board / Committee / Shareholders) and ensure proper documentation
- Maintain statutory registers and records under Companies Act
- Regulatory & Compliance (Companies Act, FEMA, etc.)
- Assist in ensuring compliance with Companies Act, 2013 and applicable rules
- Support in FEMA compliance, including:
- Filing of forms with RBI (e.g., FC-GPR, FC-TRS, etc.)
- Track and ensure timely filings with MCA, RBI, and other authorities
- Filings & Documentation
- Preparation and filing of ROC forms (MCA portal)
- Handling XBRL filings (financial statements and compliance-based filings)
- Maintain proper documentation and filing systems (physical & electronic)
- Support in drafting resolutions and corporate documents
- Compliance Tracking & MIS
- Maintain compliance trackers for multiple entities within the group
- Monitor due dates and ensure timely completion of compliances
- Prepare periodic compliance reports and MIS dashboards for management
- Assist in internal audits and compliance reviews
- Corporate Governance & Support Functions
- Support in implementation of corporate governance practices
- Assist in maintaining group structure records and entity-level compliance data
- Coordinate with finance, legal, and external consultants
What You Bring
Other requirements
- Communication Skills: Strong written and verbal communication, including drafting emails, notices, minutes, resolutions, and corporate documents.
- Attention to Detail: High accuracy in statutory filings, compliance records, documentation, and deadlines
- Technical Knowledge: Understanding of the Companies Act, 2013, MCA filings, and corporate governance; FEMA/RBI knowledge is an advantage.
- MS Office Proficiency: Working knowledge of Word, Excel, PowerPoint, and Outlook.
- Planning & Organisation: Ability to prioritise tasks and manage compliance calendars across multiple entities.
- Analytical Skills: Ability to identify compliance gaps, track pending actions, and resolve documentation-related issues.
- Documentation & Record Management: Ability to maintain statutory registers, corporate records, and electronic and physical filing systems.
- Confidentiality & Integrity: Discretion in handling sensitive corporate and Board-related information.
- Learning Agility: Willingness to learn and stay updated on regulatory changes.
- Work Approach: Proactive, organised, accountable, and collaborative.
Joining Availability: Immediate joiners preferred.