About this role
Eastspring is a global asset manager with Asia at its core. We create a culture in which diversity is celebrated and inclusion assured, for our colleagues, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and in exchange, we support our people's career ambitions. We pledge to make Eastspring a place where you can Connect, Grow and Succeed.
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ROLE PURPOSE
Responsible for providing administrative and secretariat support to the CIO, IPC, and Investment Management Division, including preparing meeting minutes, coordinating with related departments, and managing documentation processes. The role also involves handling expense processing, preparing trade instructions, maintaining fund-related data, supporting account opening and compliance reporting, and ensuring timely execution of operational tasks to facilitate smooth investment operations.
KEY RESPONSIBILITIES OF THE ROLE
- Conduct secretariat and admin work for CIO, IPC and IM Division.
- Produce weekly IPC minutes of meeting.
- Coordinate with other relayed department on IM issues.
- Support IM team as requested.
- Process document expenses for IM division.
- Prepare FIF instruction to place order.
- Upload fund factsheet of all underlying funds that FIF invested.
- Prepare KYC, POA and document for opening account.
- Prepare monthly connected person activity report.
- Request a service Remedyforce as IM requested.
- Inform to Add or Remove Aladdin Users to related department.
- Others assigned by team head and senior leaders
QUALIFICATIONS and EXPERIENCE
- Bachelor’s degree in Finance, Business Administration, Economics, or a related field.
- At least 1-2 years of experience in asset management or banking, preferably in investment support, investment operations, or administrative roles.
- Knowledge of investment governance and proxy voting processes is an advantage.
TECHNICAL/ FUNCTIONAL SKILLS
- Proficient in Microsoft Office (especially Excel, Word, and PowerPoint).
- Basic understanding of reporting formats and regulatory filings.
- Strong documentation and version control skills for committee minutes and official records.
BEHAVIOURAL COMPETENCIES AND SKILLS
- Strong interpersonal and communication skills; comfortable working across functions and with senior stakeholders.
- Reliable and consistent in execution, especially when dealing with recurring tasks and deadlines.
- Governance & Compliance Awareness: Strong understanding of the importance of records management, KYC, proxy voting, and investment committee governance.
- Stakeholder Management: Capable of working collaboratively with fund managers, legal, compliance, and external vendors.
- Communication Excellence: Skilled in writing clear and concise minutes, documentation, and internal communications.
Eastspring is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.