About this role
Job summary
Oxford Health Research and Development (R&D) Department supports cutting-edge Mental Health and Community research that seeks to improve patient outcomes and care. We are seeking a proactive and detail-orientedR&D Administratorto join our team to provide high-quality administrative support across the Department.
You will be well-organised, flexible, have good attention to detail and be able to manage a varied workload. In return, we offer a friendly and supportive working environment, with opportunities for hybrid and flexible working where service requirements allow.
Main duties of the job
Administrative support across the R&D Department, including word processing, document formatting, meeting support and senior diary management. Attendance at meetings, taking accurate minutes, producing action logs, and distributing key information in a timely manner. Supporting event planning and coordination (e.g., away days, small conferences). Day-day management of bespoke and non-bespoke R&D systems (training will be provided)
About us
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"
Our values are: "Caring, safe and excellent"
We offer a wide range of benefits designed to support your career and wellbeing. These include:
o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Job description Job responsibilities We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.
Person Specification
Qualifications - Academic/Skills/Professional Essential
Higher Education qualification (i.e. A-Level/NVQ Level 3 standard), or equivalent/previous experience in an Administration Assistant role.
Knowledge Requirements Essential
Excellent knowledge of Microsoft Office, especially Word, Excel, Outlook and PowerPoint. Conversant in the Internet and the use of web-based systems. Knowledge of secretarial and administrative procedures. Understanding of information governance and security in relation to patient data.
Desirable
Awareness of current legislation regarding research governance and data protection.
Further Training or Job-Related Aptitude and Skills Essential
IT literate and confident in the use of IT systems and web-based communication tools, such as Microsoft Teams. Proven ability of working in a team environment and delivering team objectives. Excellent time management skills, with the ability to multitask, prioritise sometimes conflicting workloads and manage own time effectively. Ability to work effectively under pressure, meet deadlines and prioritise workload in a challenging and demanding environment.
Desirable
RSA III Typing/Word Processing, or equivalent.
Experience Essential
Relevant office administration experience, including experience of arranging and servicing meetings and taking and transcribing minutes. Administrative experience in a healthcare environment, such as the NHS. Experience of maintaining efficient paper and computerised office filing systems.
Desirable
Administrative experience in a clinical research environment.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Oxford Health NHS Trust
Address Warneford Hospital
Warneford Lane
Oxford
OX4 7JX
United Kingdom
Employer's website https://www.oxfordhealth.nhs.uk (Opens in a new tab)