About this role
- Develops a general understanding of the business to provide administrative assistance and support.
- Demonstrates excellent interpersonal communication skills and confidentiality in the handling of incoming telephone calls and correspondence.
- Able to take and transcribe minutes.
- Maintains a professional appearance and demeanor.
- Provides executive-level support with interdepartmental management & serves as sales liaison.
- Demonstrates basic digital literacy in Microsoft Office Word, Outlook, PowerPoint, and Excel applications.
- Schedules appointments and meetings.
- Arrange travel, flight schedules and coordinates expenses
- Responsible for implementing/maintaining sales office tasks including but not limited to scheduling, timekeeping updates, collateral inventory, ordering office supplies, mailing duties, and team member liaison.
- Able to create and process internal and external memos including but not limited to announcements, incentives, public releases, notifications, action plans, etc.
- Responsible for all Task Force related administrative activities and support such as, but not limited to, handling of immigration/work related paperwork, agenda’s, flight schedules and local logistics.
- Provide single-point of contact with HR on Task Force related matters.
- Follows and abides by all company policies and procedures, including in events of an emergency.
- Each team member is expected to carry out all reasonable requests by management, which the team member is capable of performing.
- Follows standard HGV policies and procedures as outlines by management.
- Ability to interact and communicate successfully with all levels of customers/guests, managers, and executives.
- Strong interpersonal skills and attention to detail.