About this role
Job summary
People are at the heart of everything we do. And you would be no different. We are all vital cogs in delivering our care and support.
We are looking for an experienced administrator who has experience of working in an Integrated Governance role. You will work within the Governance Team and help support the Integrated Governance Manager.
Main duties of the job
SystmOne
Creating new users on the NHS Portal, ensuring the role has the appropriate security access assigned and activated on their smartcard
Administer staff access on S1 ensuring the correct access has been created along with external areas such as ICE, HIE, etc
Identify and report any security or other breaches of the Acceptable Use Policy
Administration of electronic patient record user accounts password unlock/reset
To be a point of contact for S1 champions to try to resolve operational issues and liaise with the IGM if unable to resolve/answer their query
To extract reports from S1 and provide leads with ad hoc reports when requested
To extract monthly/quarterly/annual reports from S1 in accordance with the KPIs
To assist the IGM with the administration of the S1 demo unit to aid the testing of new developments for the live unit
Support the production, collation, and reporting of clinical activity data and performance information.
Create and maintain access to S1 for Medical Examiners ensuring they are compliant under the terms of the Hospice Individual User Agreement on an annual basis
About us
We are so proud of what we do, and we know you will be to. Communication and media are absolutely key to making the Hospice the incredible place it is. And you could be part of that.
With a rich, diverse history, which began back in 1979 with our founders, weve been making a difference ever since.
Today our free care supports 2,000 local people and their families, in Herts and Bucks. We truly are a community hospice built and funded by the community, to serve the community.
If you feel you have the compassion, drive and enthusiasm for the role we would love to hear from you!
Job description Job responsibilities
Support the maintenance of risk registers, including coordinating reviews and tracking mitigation actions.
Assist with the administration of incidents, near misses and serious incidents, including logging, tracking actions, and supporting reporting processes.
Support learning from incidents through collation of themes, actions, and outcomes.
To have an overview of the compliance standards required for a CQC inspection
To assist the Integrated Governance Manager with the administration of the clinical archiving, cataloguing, and transition of notes offsite
Vantage [governance system] Carry out administration of starters and leavers in the absence of Quality & Governance Practitioner
Vantage: to learn and assist with the configuration of the unit.
Vantage: to assist with any reporting requests.
Person Specification
Qualifications Essential
Proven administrative experience, with the ability to work effectively as part of a team. Previous experience of working within a Governance administration role. Experience using IT systems, including electronic record management systems. Ability to work independently prioritise a varied workload including non-routine tasks, manage competing demands and support others in doing so. Strong written and verbal communication skills with a high level of accuracy and attention to detail. Ability to work collaboratively and build effective working relationships with colleagues, volunteers, and external partners. Clear understanding of confidentiality, data protection, and information governance. Resilient and compassionate, with the ability to manage exposure to sensitive or distressing information. Flexible and proactive approach, with a commitment to continuous service and process improvement.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name The Hospice of St Francis
Address The Hospice Of St. Francis
Spring Garden Lane
Berkhamsted
Hertfordshire
HP4 3GW
United Kingdom
Employer's website https://www.stfrancis.org.uk/ (Opens in a new tab)