About this role
Job summary
Join a team that helps save and improve lives every day ...
Are you an organised multi-tasker who enjoys building connections and making a difference behind the scenes? As the Administrator for the South West Regional Transfusion Committee (RTC), youll play a key role in supporting work that helps ensure blood is used safely and effectively across hospitals in the region.
This is a regular part-time, hybrid role working 20 hours per week, with a combination of home and on-site working, rather than a casual or ad hoc position. Your designated work base will be NHSBTs Bristol Filton centre, and you will need to be based in the South West region.
Your working days and hours will be agreed with your line manager to meet the needs of the role, including the availability and clinical commitments of the RTC Chair and other key stakeholders. Some flexibility will be required to support meetings and events.
This varied and rewarding role involves coordinating meetings, projects and educational events that bring together healthcare professionals, patient representatives and partners to share best practice and improve patient outcomes.
Working as part of a friendly, professional team, youll use your communication and organisational skills to keep everything running smoothly. Youll also have opportunities to work independently, take ownership of your tasks and make a valuable contribution to the committees work.
Main duties of the job
Your responsibilities will include
- Supporting the committees activities and maintaining good relationships across the region by handling telephone and written enquiries professionally.
- Arranging face-to-face and online meetings for the RTC, Regional Transfusion Team (RTT) and other working groups.
- Preparing and distributing agendas, minutes, action logs and supporting papers to RTC members, the wider healthcare community, the NHSBT Hospital Liaison team and relevant national contacts.
- Assisting with the organisation of educational events, including liaising with exhibitors, delegates and venue staff, and attending events to help ensure they run smoothly.
- Undertaking specific projects as directed by the RTT, such as providing administrative support for pilot initiatives to develop new patient information.
- Designing and distributing regional audits and surveys, analysing responses and reporting findings to Hospital Transfusion Committees and the RTC.
- Tracking and recording income and expenditure against the RTC budget, preparing financial statements that include projected expenditure, and exercising budget or signatory authority within agreed limits.
- Liaising with the relevant website team to keep the RTCs online information up to date.
You will occasionally need to travel away from your usual base to support meetings and events at other NHSBT centres or external venues, with some requiring overnight stays. Advance notice will be provided.
About us
It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you'll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.
Our three core values are what set us apart. They guide and inspire everything we do. By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever.
You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.
Job description
Job responsibilities
To learn more, please see the job description and person specification. These can be accessed via the link below, or by clicking ‘Apply’ if you are viewing this advert on another site.
What we offer
Hybrid working arrangements – because NHSBT works nationally, we’re able to offer hybrid working options that give you more flexibility to balance work with life.
Flexible working options – we promote flexible working where the role allows. We’re happy to discuss what flexibility might look like for you.
Generous annual leave - 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years.
Inclusive pension scheme - the NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns). Further details and outline of benefits can be found at: http://www.nhsbsa.nhs.uk/information-about-nhs-pensions
Supportive learning culture - we’ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.
Health and wellbeing support – we offer confidential services including occupational health, employee assistance programme, and wellbeing resources. Our support is available to all colleagues and we endeavour to provide tailored workplace adjustments where possible.
As a Disability Confident Employer, we welcome applications from disabled candidates. We will talk with you to explore any adjustments that may help you during the recruitment process.
You can find more information about accessibility, our culture, and how we support applicants on the NHSBT Careers website:
Read about our application process
Learn more about our culture at NHSBT
Person Specification
Qualifications
Essential
- Advanced keyboard skills to OCR (RSA) Level 2 certificate standard in text processing, or an equivalent qualification or equivalent experience.
- A minimum of five GCSEs, including Maths and English, at grade C, or equivalent qualifications or equivalent experience.
- Qualified to A level standard in English, or equivalent qualifications or equivalent experience.
- Demonstrates commitment to own continued professional development.
Experience
Essential
- Experience of working in a busy office environment, using office equipment and managing conflicting deadlines and priorities.
- Experience of working as an office administrator or personal assistant supporting senior managers or clinicians.
- Experience of preparing meeting agendas, taking minutes and maintaining bring-forward systems to track deadlines and follow up actions.
- A high level of proficiency in Microsoft Office, including Outlook for email and diary management, Word, Excel and PowerPoint.
- Experience of using IT systems to produce timely, professional and accurate reports and correspondence.
- Experience of undertaking research relevant to the role and preparing clear, concise reports, analysis and recommendations based on the findings.
Employer details
Employer name
NHS Blood and Transplant
Address
NHSBT - Filton
500 North Bristol Park
Bristol
BS34 7QH
United Kingdom
Employer's website
https://www.nhsbt.nhs.uk/ (Opens in a new tab)