About this role
Job summary
This is a great opportunity to join Choice Procurement Services and support the delivery of key procurement programmes that help improve services and deliver value across the organisation through improved visibility of procurement activity.
As our Procurement Programme Officer, you will play an important role in coordinating procurement activities, supporting programme delivery, deliver and develop reporting, working alongside colleagues and stakeholders to ensure priorities are successfully progressed. You will provide essential support to a range of initiatives, helping to monitor progress, maintain oversight of key activities and contribute to the successful delivery of procurement objectives.
We are looking for a proactive, motivated and well organised individual with excellent communication skills, attention to detail, and a collaborative approach. Whether you are looking to develop an existing career in procurement or broaden your experience in programme and project support, this role offers an excellent opportunity to grow with a forward-thinking and ambitious procurement service.
Join us and help shape the future of procurement through collaboration, innovation and continuous improvement.
Main duties of the job
Join Choice Procurement Services and become part of a forward-thinking team committed to delivering high-quality procurement support, service improvement and organisational value. The Procurement Programme Team plays an important role in supporting the successful delivery of procurement priorities and initiatives across the organisation, working closely with colleagues and stakeholders to drive positive outcomes.
We are seeking a motivated and organised individual with excellent communication and interpersonal skills. A good understanding of procurement principles and practices is essential, together with the ability to work effectively with stakeholders, manage competing demands and contribute positively as part of a team.
This varied role provides opportunities to support procurement programmes, develop management information and reporting, maintain dashboards, monitor procurement performance, and contribute to contract and pipeline management activities. You will work with a range of procurement systems and data sources to produce meaningful information that supports decision-making, governance and continuous improvement.
In return, you will join a supportive and experienced team, gaining exposure to a range of procurement projects and initiatives. We are committed to supporting professional development through practical experience, learning opportunities and collaboration with colleagues, making this an excellent opportunity to further develop your procurement career.
About us
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City Hospitals Independent Commercial Enterprises Ltd (CHoICE - trading since 2014) is a wholly owned subsidiary company of South Tyneside & Sunderland NHS Foundation Trust (STSFT). We provide a full range of Facilities Management, Procurement and Outpatient Pharmacy services. We employ staff in a wide range of functions, ranging from cleaners, porters, engineers, procurement and pharmacists.
Commitment, Care and Compassion- our Team contribute to the overall hospital environment, providing safe, secure and comfortable facilities for access by patients, staff and visitors. CHoICE is an exciting place to work that will provide you with an opportunity to grow and develop. Many of our staff work flexibly, including part-time and we are committed to offering flexible approaches to work where possible. We provide a range of benefits including Fitness Centre (SRH), cycle to work scheme and access to a Childcare Co-ordinator to help staff with childcare arrangements.
We welcome all applications regardless of peoples race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under-represented groups.
If you use AI, and it poses a risk to the integrity of your individual recruitment process, we may withdraw your application at any stage of the process.
Job description
Job responsibilities
Procurement Programme Officer - 37.5 Hours Per Week
The purpose of the Procurement Programme Officer is to support the production of high quality and accurate procurement information to ensure the provision of a high-quality procurement and commercial service within the Choice procurement team, Trust Group and wider Integrated Care System (ICS).
The Procurement Programme Officer will support the Procurement Programme Lead in the delivery of procurement programmes and initiatives spanning the breadth of the procurement department which impact on Choice and the Trust. This will include but is not limited to preparing monthly reports on behalf of the Commercial Director and Head of Commercial in line with applicable policies and procedures, Standing Financial Instructions (SFIs) and Procurement legislation.
The Procurement Programme Officer will support the production of monthly reports and dashboards using a range of systems including but not limited to Oracle, GHX, Atamis, SCS and Advise Inc. The post holder will have working knowledge of e-procurement systems and the ability to extract and develop data.
The post holder will be responsible for interrogation of data to present accurate and factual information whilst continuously improving data quality and reporting mechanisms.
Person Specification
Physical skills
Essential
- Travel between sites is required.
- Advanced keyboard skills physical skills / hand-eye coordination to accurately and proficiently use a computer keyboard when manipulating data or preparing reports.
Qualifications
Essential
- Chartered Institute of Procurement and Supply (CIPS) Level 3 or equivalent experience.
Desirable
- Project Management Qualification (PRINCE2 practitioner) or equivalent experience
- Evidence of on-going professional development
Skills and Knowledge
Essential
- Knowledge
- Knowledge of a range of procurement systems and practices, underpinned by theoretical knowledge or relevant practical experience.
- Knowledge of developing procurement management information that enables accurate and informed decision making.
- Working knowledge of procurement policies, processes and procurement legislation.
- Excellent knowledge and appreciation of maintaining effective relationships across the organisation to improve data accuracy and reporting.
- Working knowledge of project management and project forward planning.
- Skills
- Ability to prioritise tasks and objectives effectively utilising available resources.
- Must be able to continuously refine and improve reporting and processes.
- Must be able to communicate effectively with senior colleagues within procurement and key stakeholders across the organisation.
- Must be able to monitor workload and motivate colleagues to continuously improve data accuracy.
- IT skills to include use of Microsoft packages, including Outlook, Word, Excel and Powerpoint.
- Must be able to effectively manipulate large data sets to produce meaningful procurement information.
Experience
Essential
- Experience in procurement in a commercial business.
- Experience of data collection and using tools to measure performance.
- Experience in production of procurement information and reports.
- Experience of spreadsheet, database and computerised applications, preferably Oracle Financials. Able to create adaptable reporting structures and familiar with management of change processes.
- Experience in presenting data in a clear and concise manner.
Desirable
- Experience of NHS finance systems is desirable. Experience of Atamis is desirable
Employer details
Employer name
City Hospitals Independent Commercial Enterprises Ltd (CHoICE)
Address
Sunderland Royal Hospital
Kayll Road
Sunderland
SR4 7TP
United Kingdom
Employer's website
https://www.choicesunderland.co.uk/ (Opens in a new tab)