About this role
Position Summary
The Assistant Director of Capital Assets Management oversees the recording, tracking, and reporting of UTHealth's capital and controlled assets and ensures compliance with Governmental Accounting Standards Board (GASB) standards, State Property Accounting (SPA) requirements, UT System guidelines, institutional policies & State of Texas Regulations. This position serves as a representative on the UT System Property Managers Council and the State Property Accounting Users Group, focusing on initiating change, developing practitioner standards, and promoting education in property management.
This is currently only a part-time role that does not offer our usual benefits. We prefer candidates with experience at UTHealth Houston.
Position Key Accountabilities
- Oversees the fixed asset system and entire lifecycle of the University's physical and intangible assets. Ensures accurate recording, recognition, tagging, and tracking of capital assets to maintain accurate records of equipment, including acquisitions, capitalization, depreciation, disposal, and surplus. Also, equipment donations, trade-ins, and external equipment transfers.
- Prepares annual financial report schedules and special inventory reports to aid management in various aspects of decision-making and comply with rules set forth by the State Comptroller.
- Manages GASB 87 (lease contracts) and GASB 96 (SBITA contracts) asset recording and reporting, working closely with UT System.
- Ensures accurate general ledger postings and reconciles capital accounts monthly, quarterly, and annually. Oversees entry of cost transfer vouchers and/or journal vouchers to correct entries to capital accounts.
- Develops and maintains office procedures, training aids, and annual inventory course to uphold internal controls and ensure adherence to financial regulations, UTH, and State policy.
- Responsible for management and analysis of departmental funds, including capital departmental equipment purchases.
- Oversees the perpetual inventory of physical assets to ensure accuracy of inventory records for UTH and UT Physicians.
- Primary conduit for our 3rd party inventory scanning servicer, currently CG4. Provides oversight and coordination with the 3rd party on production and test sites of cloud-based software.
- Manages designation of items as surplus and coordinates sales of such items through surplus auctions to maximize monies gained through such sales.
- Primary conduit for our 3rd party auctioneer servicer, currently Surplus Marketplace. Provides oversight and coordination with 3rd Party on surplus inventory, bid awards, and marketing for auctioning services.
- Acts as Primary Liaison for internal and external audits associated with Capital Assets Management.
- Oversees CAM training for UTH and UT Physicians. Manages updates to HOOP Policy for Capital Assets.
- Conducts monthly review and validation process. Completes Quarterly and annual Subchapter AFR Letter.
- Develops and maintains the Capital Assets Management internal webpage.
- Collaborates with various departments, including Procurement, Operations, Facilities, IT, UT Police, and Legal, to provide accounting guidance and support strategic decisions.
- Manages Human Resources activities of the department in regard to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
- Performs other duties as assigned.
Certification/Skills
- Exceptional interpersonal and technical skills.
- Certified Professional Property Specialist (CPPS) by National Property Management Association required
Minimum Education
Bachelor's Degree required Bachelor's Degree in Accounting preferred
Minimum Experience
6 years of experience in property management or accounting related to asset management required
Physical Requirements
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive
This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.
Residency Requirement
Employees must permanently reside and work in the State of Texas.