About this role
Job summary
Opportunities have arisen in the Medical Record Departments at University Hospital Bristol and Weston NHS Trust.
We are currently looking to recruit staff to work in both Bristol and Weston so please indicate which site you are interested in.
We are looking for motivated, enthusiastic and reliable individuals to join our busy medical records department.
The hours of work are Monday to Friday between 0700 and 1700, and negotiable with the successful applicant.
This Job is not entirely desk based and is quite physical, as the position requires you to be adaptable as the role encompasses various tasks that are physically demanding, including handling large volumes of patient medical records as well as retrieving and delivery of patient casenotes across the Trust.
Previous clerical experience and knowledge of filing systems is not essential as full training of the system will be given.
Your application should detail how you are an organised team player who can also work independently. This role requires you to self-manage in a team environment and work to daily deadlines.
This is a demanding and physical but rewarding role offering a vital service to the Trust. If you think you fit this role we look forward to your application.
Interviews will be held on Thursday and Friday 4/5th June 2026.
Main duties of the job
To ensure the patient notes are available where they are needed to support patient care. The post holder will be responsible for retrieving case notes, which may be stored in the library or other locations within the hospital/trust. Collating, organising, scanning and quality checking case notes in readiness for future outpatient attendances and inpatient stays. The images will then form part of the patients Electronic Patient Record.
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description Job responsibilities
For more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.
Person Specification
Knowledge and Experience Essential
Minimum of 2 years clerical experience Proven team worker Working in a busy environment
Desirable
Knowledge of filing systems
Skills and Abilities Essential
Excellent written English skills including keen attention to spelling and grammar Excellent customer service skills for both internal and external users Computer literate and excellent keyboard skills To manage effectively your own time and workload, so that both the service and staff do not suffer Ability to communicate throughout the Trust using a varied of media ie; telephone and email as well as face to face Communicate with external agencies such as GP surgeries, other NHS trusts
Aptitudes Essential
Flexible attitude to ensure that optimum support is offered to the Service Leads in delivering services to patients is essential The ability to respect the Trusts' Values
Qualifications and Training Essential
Good standard of general education with particular strengths in English Language
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)
Address Digital Services
40 Southwell Street
Bristol
BS2 8EG
United Kingdom
Employer's website https://www.uhbw.nhs.uk/ (Opens in a new tab)