About this role
Position Summary
This position is primarily responsible for all day-to-day administrative operations of 3-4 Center’s, including supervising accounts payable, payroll, accounts receivable, forecasting, grant management, table file management and financial statement preparation. Additional responsibilities include assisting the Executive Directors and association program VP as assigned in all administrative areas. This position reports to the Senior Vice President.
- Key Functions/Responsibilities: Assure that the Center payroll is accurate, completed on time and communicated with Executive Director/Program Lead.
- Function as a resource between employees, Human Resources, and payroll to resolve issues.
- Confirm that the day-to-day accounting and computer functions are working properly.
- Manage the accurate processing of all revenue passing through the Center, including point of sale, credit and cash handling/storage and daily cash reconciliation from the main building and off-site, Assure that the Center expenses (both payroll and other expenses) are on budget, noting any variances or projected variances and sharing these concerns with the Executive Director and SVP.
- Monitor accounts receivable and assure that they are accurate. - Manage the Center's accounts receivable account to the lowest amount possible for membership, program, fundraising, and grant management.
- Assist the Executive Director and Program Directors in the preparation of the annual operating budget.
- Maintain forecast in SGA to reflect expected positive and negative variances from the budget.
- Analyze monthly financial results, share with your assigned Centers.
- Executive Directors.
- Manage monthly closing process in collaboration with Association Finance office.
- This includes set-up entries and deferrals.
- Manage special event cash flows (road races, galas and special events).
- Manage all assigned third party and contract billing in accordance with the state or federal agency requirements, Manage accounts payable system insuring accurate, timely production of all purchase orders and payment of all vendors within allocated budgets.
- Must be able to communicate effectively with the Finance Department.
- Be proficient in Traction Rec, NPSP and SGA.
- Assist in other areas as deemed necessary by the SVP.
- Participate in Bi-Monthly Business Meetings and Monthly Center Staff Meetings as needed,