About this role
Job summary
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY NHS WALES
If internal to NHS Wales, please contact your line manager before applying for this secondment position.
We are the Emergency Medical Retrieval and Transfer Service (EMRTS) and work collaboratively in partnership with NHS Wales, Welsh Government, and Wales Air Ambulance Charity. We provide Physician and Practitioner-delivered Pre-Hospital/inter-hospital critical care services to our community and networks across Wales. In addition to the EMRTS response, the service delivers the deployment of the Adult Critical Care Transfer Service (ACCTS) which is a predominately road-based service with dedicated critical care transfer staff, vehicles and equipment from our bases in Cardiff and Bangor.
We have an exciting opportunity for an enthusiastic and motivated individual to join the Service on a 14-month secondment.
This secondment offers an excellent opportunity to gain experience within a national service, working closely with a wide range of stakeholders and contributing to the continued development and success of EMRTS and ACCTS across Wales.
Main duties of the job
Working directly with the EMRTS Business Manager, the postholder will support the delivery of key business functions that ensure the smooth and effective running of the Service. Key responsibilities will include:
Providing day-to-day supervision and management of the administration team, based across Wales.
Financial administration processes, including the use of Oracle and invoice processing, in accordance with SBUHB policies and procedures.
Supporting the implementation and administration of key service systems, including ESR and staff rota management systems.
Providing administrative support to a range of service meetings, including agenda preparation, minute taking and the management of associated action logs.
Providing administrative and business support to the Senior Leadership Team.
Deputising for the Business Manager, as required.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Job description
Job responsibilities
This post is a secondment for 14 months to cover maternity leave.
A full and detailed JD is attached to this advert
This part time, position will be located at Dafen, Llanelli, with the requirement to travel across our Welsh bases.
Person Specification
Qualifications & Knowledge
Essential
- Diploma level qualification or equivalent demonstrable experience
- Advanced keyboard skills
- Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational.
- knowledge of records management/destruction of records.
- Knowledge of information governance protocol and importance of confidentiality.
Desirable
- Business administration qualification
- ECDL/ typing qualification
Experience
Essential
- Experience of working in a complex organisation providing comprehensive administrative/PA service within a corporate team
- Experience of taking comprehensive formal minutes and transcriptions.
- Experience of communicating with all levels of professional staff and the public.
- Experience of dealing with confidential matters and sensitive data, and regarding the appropriate maintenance and storage of records
Desirable
- Administering finance systems, e.g. requisitions, budget monitoring
- Working in an NHS environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Swansea Bay University Health Board
Address
EMRTs Cyrmu, Wales Air Ambulance
Ty Elusen, Fford Angel, Llanelli Gate, Dafen
Llanelli
SA14 8LQ
United Kingdom
Employer's website
https://sbuhb.nhs.wales/ (Opens in a new tab)