About this role
At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI. To make a difference with us, all you need to do is bring your human best. What will your story be? Apply now!
- Learn more: jti.com Reception Specialist Location: Baku, Azerbaijan Working Hours: 09:00-18:00 Department: People & Culture Application Deadline: November 13 Contract duration: November 2026-September 2027 Role Overview The Reception Specialist ensures smooth front desk and office reception services and serves as the first point of contact for visitors, employees, suppliers, and external partners.
- The role supports daily workplace operations by managing correspondence, coordinating with building and facility services, facilitating office access, and helping maintain a safe, organized, and welcoming office environment.
Key Responsibilities
- Act as the first point of contact for visitors, couriers, vendors, and employees.
- Welcome guests, facilitate office access, and ensure compliance with visitor procedures.
- Support meeting logistics and visitor arrangements when required.
- Coordinate with building reception, security, facility management, maintenance, and cleaning services.
- Coordinate office-related requests, including maintenance, access cards, parking, and other facility services.
- Support onboarding of new joiners and help ensure workplace readiness.
- Receive, register, sort, and distribute incoming correspondence, packages, and official letters.
- Coordinate outgoing correspondence and courier services and maintain relevant records.
- Monitor office supplies, stationery, and pantry items and coordinate timely replenishment.
- Keep reception and common office areas organized and presentable and support employees with office-related requests.
- Requirements Minimum 1 year of experience in reception, office administration, customer service, or a similar role.
- Fluency in Azerbaijani is required; Russian and/or English is a plus.
- Strong communication and interpersonal skills with a service-oriented approach.
- Good organizational skills and ability to manage several tasks in parallel.
- Professional appearance and behavior with strong attention to detail.
- Ability to work independently and maintain confidentiality.
- Good knowledge of Microsoft Office applications, including Outlook, Word, Excel, and Teams.
What We Offer
- Opportunity to work in a professional and international corporate environment.
- Practical experience in reception, workplace coordination, office administration, and employee support.
- Regular collaboration with employees, suppliers, building administration, and external stakeholders.
- Opportunity to contribute to a professional, organized, and welcoming workplace.
- THANK YOU Are you ready to join us?
- Build your success story at JTI.
- Apply now!
Next Steps
- After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening > Interviews > Offer.
- At JTI, we strive to create a diverse and inclusive work environment.
- As an equal-opportunity employer, we welcome applicants from all backgrounds.
- If you need any specific support, alternative formats, or have other access requirements, please let us know.