About this role
SCHOOL OF CREATIVE ARTS
ACADEMY OF MUSIC
Senior Executive Officer (26270303)
The Academy of Music is seeking a versatile, and proactive administrator for appointment as Senior Executive Officer. As a key member of our administrative leadership team, the appointee will drive the seamless operation and strategic growth of the Academy of Music.
Responsibilities
- Academic Programme Operations & Quality Assurance: Oversee the administration of undergraduate degree programmes; manage curriculum review workflows, accreditation and quality assurance exercises, course scheduling, student advising, and progression in liaison with the Academic Registry and relevant university offices;
- Committee Secretariat Support: Serve as Secretary to the Academy’s Programme Management Committee and teaching-related task forces, including meeting scheduling, drafting committee papers, proposals, and minutes;
- Admissions, Student Recruitment & Auditions: Plan and coordinate local and non-local student recruitment exercises; oversee the administration of the admissions cycles, including practical music auditions and interview panels;
- External Relations & Internationalisation: Coordinate international partnership agreements, incoming/outgoing student exchange programmes, and overseas study tours; oversee promotional initiatives and digital communications to enhance the publicity of Academy events;
- Resource Planning: Assist in resource planning, space utilisation, and budget monitoring for undergraduate academic activities; and
- Ad-hoc Leadership: Undertake special projects and any other duties as assigned by the Director of the Academy or designated supervisor.
Requirements
- A recognised Bachelor’s degree or above with at least 5 years of post-qualification administrative experience, preferably gained within the higher education or arts/cultural sector (candidates with supervisory experience are preferred);
- Excellent command of written and spoken English and Chinese (including Putonghua);
- Strong digital literacy, including proficiency in MS Office applications and familiarity with the handling of student data;
- Proven problem-solving abilities, adaptability to a fast-paced environment, and strong crisis-management skills;
- Exceptional communication, interpersonal, and leadership skills, with the ability to work collaboratively with academic staff, visiting artists, and students under tight schedules; and
- Experience in arts administration, academic programme management, or digital event promotion will be an advantage.
Shortlisted candidates will be invited to attend a written test.
The initial appointment will be offered on a fixed-term contract of two years commencing as soon as possible. Re-appointment thereafter will be subject to performance review, mutual agreement and availability of funding.
Salary will be commensurate with qualifications and experience.
Application Procedure
Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after the submission of application may consider their application unsuccessful. Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.
The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.
Review of applications is ongoing until the position is filled.