About this role
Job summary
As a Compliance & Recruitment Officer, you will play a vital role supporting the Recruitment and Compliance Team Partners to ensure that our recruitment and onboarding processes for permanent staff, temporary workers, and volunteers align with regulatory requirements and maintain the integrity and compliance of our hiring practice.
This role is not open to sponsorship.
Main duties of the job
The Compliance & Recruitment Officer plays a vital role supporting the Recruitment and Compliance Team Partners to ensure that our recruitment and onboarding processes for permanent staff, temporary workers, and volunteers align with regulatory requirements and maintain the integrity and compliance of our hiring practice.
As a Compliance & Recruitment Officer you will deliver a high quality and responsive service to prospective candidates, recruiting managers and business stakeholders. In addition, you serve as a subject matter expert to the People Team and the wider organisation, ensuring that we prioritise the safeguarding of the children and young people right from the start of an employees recruitment and onboarding journey.
About us
About Us
The Childrens Trust is the UKs leading charity for children with acquired brain injury, providing expert rehabilitation, education, therapy, and care at our national specialist centre in Tadworth, and to children and their families across the UK, via our Brain Injury Community Service.
Boasting a beautiful 24-acre site in Surrey, we are located just outside of London, close to the M25 (accessible via Junction 8, A217 to Tadworth) and easily accessible via National Rail, by way of: Clapham Junction, Sutton, and Epsom.
Staff Benefits
The work we do is highly rewarding, and in addition to an attractive salary, we offer a valuable range of benefits, including, adoption pay, time off for fertility treatment, enhanced paternity leave, paid carers leave, time out days for those experiencing menopause symptoms, time off for gender reassignment.
We also offer additional annual leave days for those with long service, with entitlements ranging from 35 to 41 days (including bank holidays) depending on your length of service.
Other benefits include free on-site parking; a staff shuttle service from Epsom and Sutton train stations to Tadworth Court, subsidised cafeteria, on-site staff accommodation (subject to availability), the ability to retain your NHS pension (where applicable) or the opportunity to join an alternative scheme, and the opportunity to develop your career in a supportive and collaborative environment.
Job description Job responsibilities
On-Boarding & Compliance
Coordinate all aspects of the onboarding and compliance process and ensure that the processes are completed accurately, efficiently and in a timely manner, including: issuing contracts, pre-employment compliance checks, and keying new starters/setting up new starters on the onboarding system. Ensure the accurate entry and maintenance of data onto the relevant HR Systems/ spreadsheets, by employing robust quality assurance and due diligence measures. Be the subject matter expert for Access Recruit & Onboarding and Better Impact for the team, the candidates/onboardees and the wider organisation Monitor and maintain ongoing compliance requirements across staff files, including (but not limited to): Right to Work documentation (i.e. valid Visas and passports); Professional Registrations; Drs professional insurance, etc. Ensure that all aspects of DBS process are managed in accordance with policy/procedures Assist the Recruitment & Compliance Manager in preparing, analysing and producing relevant reports and statistics. Conduct audit checks on new starters, volunteer and temporary worker files and report back to team to ensure continuous improvement and accuracy of data collected. Coordinate and/or supervise a regular and continuous calendar of personnel file reviews and audits, to ensure and maintain regulatory compliance, and where relevant escalate non- compliance issues to the Compliance Partner and/or the Recruitment & Compliance Manager. Assist in the coordination and delivery of an annual audit of CQC and Ofsted standards, across relevant business areas, e.g. The Childrens Trust School. Proactively maintain an up-to-date knowledge of our associated regulatory requirements, highlighting any updates and subsequent implications as soon as reasonably practical. Impart expertise and knowledge by delivering training sessions for new starters on compliance processes. In collaboration with the Organisation Development Team ensure the delivery of a seamless and engaging On-boarding and Induction experience for new staff and volunteers.
Recruitment & Selection
Be responsible for the recruitment, on-boarding and compliance process for all types of permanent employees, Bank employees, temporary workers and volunteers. Maintain the administration of recruitment and onboarding records, ensuring that these are complete and accurate Ensure all recruitment activities and the candidate life-cycle are underpinned by our Promises, whilst adhering to current employment legislation including Disclosure & Barring Service, Care Quality Commission, Ofsted, KCSIE and all policies and procedures Maintain an up-to-date list of vacancies, and ensure that all vacancies are advertised internally and/ or externally, in a timely manner. Support the Recruitment Team in the review and implementation of new and progressive recruitment initiatives, e.g. Employee Referral Scheme; Graduate Programmes; Apprenticeships; and overseas recruitment, with a view to increase the diversity and skill set of our workforce, across the organisation. Support the Recruitment & Compliance Partners with advertising vacancies, as well as the organisation and delivery of recruitment events and campaigns. Support the Recruitment & Compliance Manager with Bank Administrator recruitment and management of assignments. Supervise and coordinate the daily work tasks of team Bank Administration or Volunteer support, ensuring that all administrative aspects of the recruitment process are delivered to regulatory standards, on time and in a professional manner. Undertake other or additional duties that are within your skills and abilities, as the organisation may reasonably require from time to time.
People Team Support
Where required, contribute to the collation of relevant recruitment and compliance data, ensuring that these are complete and accurate, in order to support the preparation, analysis and production of relevant service reports, e.g. recruitment KPIs, time to hire (on-boarding KPIs), SCR school reports, right to work/visa reporting. Build strong internal and external relationships and provide a first class, added value service, to all staff and external partners/ customers. Where required, provide additional support on specific People Team projects, as informed by and agreed with the Recruitment & Compliance Manager. Assist in the streamlining and automation of processes to improve operational efficiency
Automation & Digitisation
Streamline People Partnering Administrative processes through the adoption of digital solutions Where possible implement AI technologies to automate routine tasks, enhancing overall efficiency Explore and implement the use of AI-powered tools
Professionalism
Take action and raise concerns. Adhere to the policies and procedures of The Childrens Trust. Maintain professional boundaries and professionalism at all times. Committed to demonstrating the organisations values and behaviours at all times. As a member of the People Team, you will be expected to support at least one Childrens Trust event annually. This may include fundraising events, staff gatherings or activities for the children and young people. (Should these events take place outside of regular working hours, including at the weekend, time off in lieu will be provided).
Health and Safety
Adhere to all Health and Safety guidelines, principles, and regulations to perform your role and comply with The Childrens Trust policies and procedures. Provide evidence of all vaccinations (or medical exemption) required for the post. Adhere to manual handling procedures and complete mandatory manual handling training. Promote the health and safety of others. Uses the incident reporting and risk assessment system (IRAR), to identify and report risks and incidents/actions if directed. Responsible for identifying and mitigating risk within the work environment.
Wellbeing and Emotional Resilience
Maintains a positive approach and outlook when dealing with change and overcoming challenges and problems. Recognises own limitations, develops realistic goals, and uses support network resource when or if necessary. Treats challenges and problems as a learning experience. Remains organised and focused when under pressure.Responds appropriately and effectively to all constructive feedback. Motivates self and other.
Person Specification
Experience Essential
Expertise within an HR, compliance and recruitment environment Working under pressure in complex and demanding environments, and to specific timeframes Experience of working with Excel databases and updating tracking spreadsheets and information systems Excellent communication and presentation skills (both written and verbal) in order to provide clear, succinct and prioritised feedback and recommendations
Desirable
Experience and practical application of CQC, Ofsted Care and Ofsted Education compliance regulations Working knowledge of relevant regulations
Personal Qualities Essential
Commitment to the vision and Promises of The Children's Trust Flexible and can do attitude to competing commitments in workload. Highly motivated and reliable. Ability to cope working in a demanding environment Commitment to maintaining personal wellbeing and the wellbeing of colleagues.
Experience Essential
Expertise within an HR, compliance and recruitment environment Working under pressure in complex and demanding environments, and to specific timeframes Experience of working with Excel databases and updating tracking spreadsheets and information systems Excellent communication and presentation skills (both written and verbal) in order to provide clear, succinct and prioritised feedback and recommendations
Desirable
Experience and practical application of CQC, Ofsted Care and Ofsted Education compliance regulations Working knowledge of relevant regulations
Qualifications Essential
Educated to A level, including GCSE Maths & English or demonstrable, equivalent professional experience
Skills & Knowledge Essential
Ability to build strong working relationships with candidates and stakeholders. Strong planning, administrative and organisational skills. Ability to embrace change and new challenges and learn new skills with a positive attitude. Demonstrate experience of working alone, using initiative and being curious. Remain calm under pressure, with the ability to multi-task. Takes personal accountability for solving day to day problems. Strong interpersonal skills, with the ability to display discretion when dealing with confidential and sensitive information. Proactive and empowered to drive performance and quality improvements.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name The Children's Trust
Address The Childrens Trust
Tadworth Court
Tadworth
Surrey
KT20 5RU
Employer's website https://www.thechildrenstrust.org.uk/jobs (Opens in a new tab)