About this role
This is not a clerical position. As the Accounts Payable Supervisor, you will own the AP function end-to-end with real autonomy and minimal oversight. Your judgment on payment timing, vendor relationships, and financial accuracy will directly impact the business and the US-based clients it serves.
If you are used to processing invoices and passing them up the chain, this role is not for you. If you have independently owned AP, made cash flow decisions, and handled client communication without hand-holding, we want to hear from you.
What You'll Be Doing
Manage the full AP cycle from invoice receipt and GL coding to payment execution and reconciliationHandle accruals accurately and on scheduleMake independent payment timing decisions based on cash flow positionServe as the primary point of contact for vendor and client communication, including disputes, follow-ups, and status updates via email and phoneMaintain accurate and organized records in QuickBooks OnlineIdentify and flag discrepancies before they escalateCollaborate with internal teams and US-based clients, providing clear and timely updates throughoutRequirements
Hands-on experience coding bills to GL accounts and managing accrualsProven track record of owning the AP function independently, not just supporting itExperience making payment prioritization decisions during tight cash flow periodsDemonstrated ability to handle billing disputes and vendor or client communication without escalationProficient in QuickBooks OnlineStrong written and verbal communication skills with the ability to represent the company professionally in client-facing interactionsComfortable working US business hours and communicating across time zonesHighly organized with the ability to manage competing priorities and meet deadlines without being micromanaged
Nice to Have
Background in food and beverage or hospitality accountingExperience in an outsourced accounting or bookkeeping firmFamiliarity with multi-client or multi-entity AP managementPrior experience supporting US-based clients remotely
This Role Is Not for You If
Your AP experience is mostly clerical or transactionalYou have not directly owned the AP functionYou have limited QuickBooks Online experience and are not confident adapting quicklyYou rely on others to handle vendor disputes or client-facing communicationYou have no prior experience working with US-based clients or teamsDirect experience working with or supporting US-based clients, including communication across time zonesExperience in the food and beverage or restaurant industry, with a solid understanding of its financial operations and vendor dynamicsBenefits
Health insurance for contractorsHoliday extra payWork hours generally align with standard U.S. business hours, with some flexibility depending on client needs100% home-based positionMental health days to support team well-beingPerformance-based incentives in addition to base salaryAnnual review and appraisal processOpportunities for professional growth and advancement within the company