About this role
Senior Business Support Specialist Our Rotterdam office consists of approximately 500 employees and 40 different nationalities and is considered our European headquarters. Once onboarded, we facilitate a hybrid way of working, with a minimum of three days per week in the office. Affinity for working in an international corporate organization is preferred. You will be working in a team of 3 and reporting to the Supervisor Business Support. The Senior Business Support Specialist is a trusted business partner to Vice Presidents, Senior Directors and their teams. You proactively coordinate priorities, remove obstacles and deliver high-quality operational and administrative support, enabling leaders to focus on strategic priorities and business outcomes.
KEY RESPONSIBILITIES
- General
- Manage complex calendars, priorities and scheduling for senior leaders and their teams;
- Coordinate leadership meetings, team forums and business reviews, including agendas, logistics and follow-up actions;
- Act as a trusted point of contact and gatekeeper, using sound judgment to balance competing priorities;
- Arrange domestic and international travel, expenses and visa requirements;
- Lead or support departmental events, workshops, town halls and cross-functional projects;
- Ensure accurate administration of service invoices and Purchase-to-Pay activities;
- Identify process gaps, risks and inefficiencies, and drive practical improvements through technology and better ways of working;
- Demonstrates a strong team-oriented mindset through active involvement with the Business Support team.
What makes you successful
- You anticipate needs and act without waiting for direction;
- You enjoy variety and remain effective when priorities change;
- You combine attention to detail with a clear view of the bigger picture;
- You work independently while contributing actively to the wider support team;
- You build trust through professionalism, di...