About this role
HIGH SCHOOL ADMINISTRATIVE ASSISTANT – ATHLETICS & FRONT OFFICE
REPORTS TO
High School Principal and Athletic Director
PERFORMANCE RESPONSIBILITIES
- Serve as the primary receptionist for the High School/Athletics.
- Answer and direct incoming phone calls.
- Greet and assist students, parents, staff, and visitors.
- Maintain visitor management and building access procedures.
- Process student attendance, early dismissals, and student sign-in/sign-out procedures.
- Maintain attendance records and communications with parents.
- Prepare daily announcements and building communications.
- Order office and athletic department supplies.
- Maintain office filing systems and records.
- Process purchase orders and operational documentation.
- Maintain athletic records and databases.
- Maintain Arbiter and related building/athletic management systems.
- Coordinate athletic transportation requests and schedules.
- Assist Athletic Director with coordinating athletic contest schedules and facility use requests.
- Run academic eligibility reports.
- Report Master Eligibility Rosters to MHSAA.
- Coordinate athletic awards and recognition programs.
- Maintain athletic inventory and roster records.
- Coordinate contest workers and event personnel.
- Assist with athletic communications and event coordination.
- Assist administrators with reports, correspondence, and projects.
- Maintain confidentiality of student and district information.
ADDITIONAL DUTIES
- Provide office coverage during absences of other office personnel.
- Assist students with routine questions and building procedures.
- Assist staff as approved by the administrator.
- Other duties assigned by the supervisor