About this role
POSITION TITLE
Assistant Transportation Analyst
DATE: March 13, 2025
DEPARTMENT
Transportation
REPORTS TO
Transportation Analyst
LOCATION
Administration Building
POSITION GOAL
The position of Assistant Transportation Analyst shall be a full-time employment position responsible for all computerized pupil transportation in and for the Hazleton Area School District. This position shall work under the direct supervision of the Transportation Analyst and make timely reports with regard to any and all jobs, duties and/or projects assigned. Also, assist the Transportation Department by performing all other duties assigned.
ESSENTIAL DUTIES & RESPONSIBILITIES
1.Establish bus routes for different scenarios. This will include one database for days when all schools are in session, a different database for days when only all private and parochial schools are in session, several specialized databases for days when only certain private or parochial schools are in session.
2.Work in coordination with the Child Accounting Department to establish which school a student will attend based on their home address.
3.Strive at all times to improve routing by consolidation, re-routing or extension of routes. Routes built will be adjusted to obtain the maximum reimbursement from the state by establishing favorable loaded-to-deadhead mile ratios and assigning the maximum allowable number of students on each route. Both time and distance scheduling should be considered with regard to costs for the district.
4.Observes the operation of the transportation system by auditing bus routes (physically riding each bus) to verify miles paid and number of students transported. Routes will be adjusted if discrepancies are found during the course of the audit.
5.Time studies will be conducted on contracted vehicles/routes servicing all schools which include mileage calculations and efficiency studies.
6.Maintain daily logs on adjustment of daily routes and runs for the processing of state reports, as well as cost efficiency reports for the district.
7.Report to the Business Office all information required for state reimbursement. All information managed by the transportation software system is essential and required for state and federal audits.
8.Complies with state regulation and School Board policies in accordance with Pennsylvania Department of Education, PA School Code, and any additional regulatory agencies.
9.Investigate complaints or requests concerning transportation from parents, schools, and administration in addition to complaints concerning maintaining route efficiency and safety. Refer appropriate complaints or requests to the Supervisor for his/her decision(s).
10.Disseminate information to contractors, drivers and schools concerning bus routing operations.
11.Prepare and keep up-to-date files of pupils who are eligible for transportation and vehicle assignments for each eligible student.
12.Prepare and distribute bus passes for all eligible student riders. For parochial and private students, this will entail creating passes for each database, including days when all public and private schools are in session, as well as passes for days when special situations are in place (i.e. parochial only days, MMI only days, etc.)
13.Work extensively with the Special Education Administration and staff in establishing special needs transportation. Transportation for this group of students is very individualized and time-consuming. Prepare and maintain student information and special program schedules for IU 18 to provide transportation for the Hazleton Area School District.
14.Responsible for transporting public/non-public students currently on all routes and maintain a database of all students. Maintain/provide information for all special education students to IU 18 under the supervision of the Hazleton Area School District Transportation Department.
15.Maintain a procedure manual for this position, reviewing annually and submit any revisions to Supervisor at time of evaluation.
16.Regular attendance is an essential function of this position.
17.Perform any additional duties assigned by his/her supervisors.
Board Approved 3/13/2025
QUALIFICATIONS
To successfully perform this position, a person must be able to perform each essential duty satisfactorily. Minimum qualifications are listed below:
1.High school diploma, post-secondary or work related experience in student transportation preferred.
2.Extensive knowledge of the geography of the school district. Must be able to determine which school student will attend in relation to where they live.
3.Proficient clerical skills including, organizational skills with the ability to meet deadlines and maintain confidentiality.
4.Ability to communicate clearly and concisely both orally and in writing.
5.Ability to demonstrate diplomacy when dealing with staff and external contacts.
6.Proficiency in Microsoft Office software including Excel, Word, PowerPoint, Outlook and internet navigation.
7.Proficiency in using Transportation Software (Routefinder Pro and Infofinder LE), Child Accounting Software and Navision software.
8.Current Act 24 (82), Act 34, Act 114, Act 151 clearances, pre-employment drug test and physical with TB test.
9.The person, while performing in this position, will be required to:
- Use hands to finger, handle or feel objects, tools or controls and talk or hear.
- Sit and occasionally be required to stand, walk, stoop, kneel and crouch.
- Have specific vision abilities to include close vision and the ability to adjust focus.
- Subject to inside office environmental conditions with moderate noise level. Occasional temperature extremes will be experienced.
- Ability to lift, and/or move up to 25 pounds.
- Possess effective communication, judgment, mathematical, planning and human relations skills and to meet deadlines with severe time constraints.
TERMS OF EMPLOYMENT
- 1. 12 months per year; 8 hours per day
- 2. Salary and Benefits according to the agreement between the Board of School Directors and Act 93 Compensation Plan.