About this role
Job Title: PEIMS/Registrar Exemption Status/Test: Exempt/Professional
Reports to: Principal Date Revised: 5.19.25
Dept./School: Assigned Campus
Primary Purpose
Responsible for maintaining student academic records at the campus level under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus.
Qualifications
Education/Certification
High school or GED
- Bilingual Preferred
Special Knowledge/Skills
Ability to maintain accurate and auditable records
Ability to use software to develop or maintain spreadsheets and databases and do word processing
Proficient keyboarding and file maintenance skills
Basic math skills
Strong organizational, communication, and interpersonal skills
Experience
3 years clerical experience
Major Responsibilities and Duties
Records, Reports, and Correspondence
- Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.
- Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
- Prepare and distribute University Scholastic League (UIL) eligibility lists.
- Calculate grade point averages, class rank, and prepare honor rolls.
- Assist counselors with the enrollment, withdrawals, and transfer of students.
- Assist campus administration and counselors with the preparation of reports and student data information.
- Compile, maintain, and file all reports, records and other documents as required.
Other
- Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
- Maintain confidentiality of information.
- Follow district safety protocols and emergency procedures.
Supervisory Responsibilities
None
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress