About this role
OAKLEY UNION ELEMENTARY SCHOOL DISTRICT
JOB DESCRIPTION
Clerk
Job Purpose Statement/s: The job of "Clerk " is done for the purpose/s of providing requested clerical support at school site; communicating various information regarding activities and/or in response to requests; and providing for timely and accurate distribution of materials.
Essential Job Functions
- Answers telecommunication system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
- Composes documents, (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
- Evaluates situations (i.e. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
- Maintains inventory of office supplies for the purpose of ensuring availability of required items.
- Maintains various records, meetings, schedules, files, rosters, etc. for the purpose of documenting and/or providing reliable information, and coordination available space.
- Monitors financial related information, (e.g. class size, attendance, time sheets, etc.) for the purpose of documenting activities for reimbursement and/or adhering to policies.
- Processes documents and materials (e.g. schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties.
- Responds to inquiries of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required.
- Supervises students for the purpose of monitoring students referred for disciplinary actions.
Other Job Functions
- Administers first aid and medication to students for the purpose of meeting their immediate heath care needs.
- Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
- Handles funds for the purpose of processing student fees, sale of products, etc.
Job Requirements - Qualifications
- Experience Required: Prior job related experience with satisfactory job performance or evaluation.
- Skills, Knowledge and/or Abilities Required:
Skills to operate standard office equipment including use of computer applications and telecommunication equipment, use English in both written and verbal form, use correct spelling, grammar and punctuation, and performs basic arithmetic calculations.
Knowledge of standard office equipment, basic First Aid, recordkeeping and District/school rules and regulations.
Abilities to sit for prolonged periods, work independently, understand and carry out oral and written instruction. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation.
- Education Required: Diploma or equivalent.
- Licenses, Certifications, Bonding, and/or Testing Required: Criminal Justice Fingerprint Clearance, and Valid California Driver's License.
- Other: Ability to obtain First Aid and CPR certificates.
SUMMARY OF PHYSICAL DEMANDS RATINGS
The following analysis entails an evaluation of the "Physical Demands" factors of the job as it exists. This method provides a basis for permitting modification to fit the capabilities and needs of workers with disabilities.
Rating Symbol Key
NP = Not Present - Does not exist
O = Occasionally - Up to 1/3 of the time
F = Frequently - From 1/3 to 2/3 of the time
C = Constantly - 2/3 or more of the time
- 1. STRENGTH:
A. Standing 10%
Walking 10%
Sitting 80%
B. Lifting O 25 lbs.
Carrying O 25 lbs.
Pushing O 10 lbs.
Pulling O 10 lbs.
- 2. CLIMBING: O
BALANCING
O
- 3. STOOPING: O
KNEELING
O
CROUCHING
O
CRAWLING
NP
- 4. REACHING: F
HANDLING
F
FINGERING
F
FEELING
NP
- 5. TALKING:
Ordinary C
Other O
HEARING
Conversations C
Other Sounds O
- 6. SEEING:
Acuity, Near C
Acuity, Far O
Depth Perception O
Accommodation C
Color Vision NP
Field of Vision O
- 7. PHYSICAL DEMANDS RATING SUMMARY: Medium Work: 2 3 (4) (5) (6)
(DOL Physical Demand Categories 1 to 6 are very significant to the customary performance of the job if contained in parenthesis)
- 8. PHYSICAL DEMAND COMMENTS: Examples of reaching/handling/fingering are reports, telephone, computer keyboard, files; talking/hearing are conversations with students, general public in person and via telephone; seeing are computer screen, bulletin board, reviews reports and records.
SUMMARY OF ENVIRONMENTAL CONDITIONS RATINGS
The following analysis represents evaluation of the surroundings in which the job is performed. Environmental Conditions must by definition be specific and related to the job.
Key to Environmental Factors Rating
NP = Not Present in the Job Environment
S = Seldom - Under 5% of Work Day
O = Occasionally - Up to 1/3 Time
F = Frequently - From 1/3 to 2/3 Time
C = Constantly - 2/3 or More Time.
- 1. ENVIRONMENT:
Inside 90% Outside 10%
- 2. EXTREME COLD: NP
- 3. EXTREME HEAT: NP
- 4. WET/HUMID: NP
- 5. NOISE: (IN DECIBELS) 65 decibels
VIBRATION
NP
"Noise" = General office conversation and equipment
- 6. HAZARDS:
Mechanical S
Explosives NP
Electrical NP
Radiant Energy NP
Burns S
Other Hazard/s NP
"Mechanical Hazards" = Copier, opening boxes, stapler
"Burn Hazards" = Copier
- 7. ATMOSPHERIC CONDITIONS:
Fumes S
Mists NP
Odors S
Gases NP
Dusts S
Poor Ventilation NP
Other Atmospheric Hazards NP
"Fumes" = Copier
"Odor Exposure" = Copier
"Dust Exposure" = Paper dust
- 8. PROTECTIVE CLOTHING - DEVICES:
- 9. E. C. SUMMARY: Inside and Outside Work 2 3 4 5 6 7 Numbers encircled by () indicate significant involvement of factors enumerated and rated above.