About this role
2026-27 Vacancy: Registrar/Counseling Secretary
Riverheads Middle School
Reports To: Principal and School Counseling Coordinator
FLSA Status: Non-exempt
Salary Scale: N3
Salary Range: $34,929-$37,861
Contract Length: 8 Hours Per Day/210 Days Per Year
Anticipated Start Date - July 15, 2025 (negotiable)
2026-2027 Salary Scales:
SUMMARY
This confidential clerical position assists the school and counseling department by performing tasks involving student enrollment, records, grades, schedules, career identification and outside agencies that provide educational and career opportunities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Performs general secretarial tasks including, but not limited to, producing letters, reports, memorandums, etc. via the computer and/or typewriter; makes photocopies, files, distributes mail, etc.
- Assists with registration and transfer of students and accuracy of data input
- Maintains specialized records to include pupil cumulative records and requests same from former schools in a record retrieval system
- Makes appointments and maintains schedule and calendars for assigned supervisor(s)
- Greets and escorts representatives from colleges and other visitors
- Answers telephone communications and record messages
- Communicates in a positive and effective manner with staff, students, parents and/or visitors
- Performs other duties as assigned
KNOWLEDGE, SKILLS AND ABILITIES
- Acute attention to detail is imperative.
- Knowledge of school and division policies and procedures is preferred.
- Excellent communication and organization skills are required.
- Proven ability to work effectively in a team environment. Capable of effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
- Computer proficiency and technical aptitude with the ability to utilize Excel, MS Word is required. Ability to learn various software packages pertinent to the operations of the school division.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
- Ability to read, write and interpret procedure manuals. Ability to read and write routine reports and correspondence.
- Ability to establish and maintain effective working relationships with employees and the public. Ability to speak and present one on one and in group settings.
EDUCATION and/or EXPERIENCE
High school diploma or equivalent is required and at least two (2) years of general office experience is recommended. Experience working in a school setting is desired.
PHYSICAL DEMANDS/REQUIREMENTS
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.