About this role
Fayette County Public Schools, KY
JOB DESCRIPTION – School Business Office Trainer
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description.
School Business Office Trainer
Job Class Code: 8539
Position Type: Hourly
Job Type: Classified
Pay Grade*: G 10
(*salary calculations are based on verified education and related experience levels)
Reports To: Superintendent's Designee
Supervises: N/A
Work Calendar Name: 12 month hourly FT
Days in work calendar: 251
JOB SUMMARY
Provide training and technical assistance to school business office personnel, including, but not limited to, bookkeeping, payroll, and assisting in the development of technical training materials. Serve as a temporary substitute school bookkeeper for vacant bookkeeper positions during periods such as bookkeeper retirements, medical leaves, dismissals, and all other extenuating bookkeeper vacancies.
ESSENTIAL JOB FUNCTIONS
- Provide one-on-one training to school business office personnel on state, district, and school financial policies, procedures, and practices, including, but not limited to, budgeting, accounts payable, payroll, HR processes, and student activity funds.
- Assist with principal and hiring manager consultations regarding District financial policies and procedures, including school activity funds covered by the school “Redbook” policies and procedures.
- Through assessment of skills and observation of work, determine training and development needs of school business office personnel and provide, schedule, or refer for needed training and development.
- Provide ongoing ERP (formerly MUNIS) training and support to schools and school bookkeepers; assist school staff with generating, interpreting, and explaining financial reports related to district activity funds and grants, and process budget amendments as required.
- Coordinate with technology personnel to provide cohesive training related to MUNIS/ERP, Google Workspace, Microsoft programs, and other appropriate business software.
- Assist in development of technical training documentation, manuals, user guides, and reference materials.
- Communicate to supervisor challenges, successes, and barriers identified through training activities and work with district staff to address challenges and remove barriers to ensure effective, efficient school business office functioning.
- Maintain current knowledge of state, district, and school policies, procedures, and practices as they relate to school business office functions.
- Compile information and data for a variety of reports; organize, type, and print reports and other written materials related to assigned office functions.
- Prepare and maintain a variety of records, logs, and files including information of a confidential nature; maintain confidentiality of information and records.
- Research, review, check, correct, and compile a variety of information; verify data for accuracy, completeness, and compliance with established procedures; input and retrieve computerized data in computer systems as required.
- Review financial and other records for compliance with proper accounting methods.
- Assist with District pre-audit review.
- Supervise part-time trainers and maintain their schedules.
- Attend all district-scheduled trainings and meetings for school business office personnel.
- Significant in-town travel required.
- Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
- Performs other duties as assigned.
- Maintains regular attendance.
KNOWLEDGE AND ABILITIES
- KNOWLEDGE OF:
- Adult learning principles and methods.
- Effective training practices and methods.
- Advanced clerical accounting principles and techniques involved in financial record-keeping, monitoring and control.
- Preparation, maintenance, verification and processing of records.
- Estimating, projecting and extending financial and statistical data.
- Preparation of financial statements and comprehensive accounting reports. Applicable laws, rules and regulations.
- Oral and written communication skills.
- Modern office practices, procedures and equipment.
- Telephone techniques and etiquette.
- Operation of computer terminal and other modern office equipment.
- Basic math.
- ABILITY TO:
- Learn, interpret, apply and explain rules, regulations, policies and procedures related to school district functions.
- Present rules, regulations, policies, procedures and practices in an effective manner.
- Communicate and interact with various levels of personnel using tact, patience and courtesy.
- Communicate effectively both orally and in writing.
- Perform complex and advanced-level accounting duties.
- Perform responsible record-keeping duties with a high degree of skill and accuracy.
- Verify, balance and adjust financial accounts.
- Process and record accounting transactions accurately.
- Prepare financial statements, profit and loss statements and other technical financial reporting documents.
- Operate office machines including computer equipment, personal computer, accounting software and peripherals.
- Add, subtract, multiply and divide quickly and accurately.
- Understand and follow oral and written directions.
- Establish and maintain cooperative and effective working relationships with others. Meet schedules and timelines.
- Work confidentially with discretion.
- Complete work while encountering many interruptions.
- Type at an acceptable rate of speed.
- Maintain records and prepare reports.
QUALIFICATIONS
Education and Experience
- High school diploma or G.E.D. Certificate required.
- BA/BS in Business Administration; Accounting; Business Education, Training and Development, or related field preferred but not required.
- Five years of responsible bookkeeping or budget management experience using modern record-keeping software OR 3 years of directly-related training experience.
Licenses or Certifications
- N/A
Special Requirements
Must take all required clerical assessments and earn a passing score.
PHYSICAL DEMANDS
- Work is performed while standing, sitting and/or walking.
- Requires the ability to communicate effectively using speech, vision and hearing.
- Requires the use of hands for simple grasping and fine manipulations.
- Requires bending, squatting, crawling, climbing, reaching.
- Requires the ability to lift, carry, push or pull light weights, up to 30 pounds.
Job Description Creation Date
05/2009
Revision Dates
07/2011
07/2012
12/2024
08/2026
The Fayette County Board of Education is an Equal Opportunity Employer. The Superintendent shall adhere to a policy of equal employment opportunity in all personnel matters. No person shall be subjected to discrimination in regard to employment, retention, promotion, demotion, transfer or dismissal because of race, color, religion, sex (including sexual orientation or gender identity), genetic information, national or ethnic origin, political affiliation, age or disabling condition or limitations related to pregnancy, childbirth, or related medical conditions.
Please see the salary schedule here.
A Salary Estimator is available here