Accounts Payable Supervisor - Open to the Public @ Cincinnati Public Schools

Vacancy Announcement

Accounts Payable Supervisor (CAAS)

ABOUT CPS

Cincinnati Public Schools (CPS) serves 35,000 students preschool to 12th grade in over 65 schools across a 90-square-mile district in Southwest Ohio. Cincinnati Public Schools is the best-performing large urban district in Ohio and ranks among the top 2 percent of Ohio districts for students' learning and growth and offers families high-quality school choices and academic programs.

The district's innovative approach to education, its investment in effective and caring educators and employees, and vast array of collaborative partnerships have accelerated school performance to the highest level in decades - ensuring that students in preschool to 12th grade thrive and graduate prepared for successful lives in the 21st century.

Cincinnati Public is looking for creative, innovative, passionate, problem-solvers to join our team. We seek to have a positive impact on our children and families every day and are looking for staff members who want to not only do an excellent job with their career field but also serve as a role model for the children in CPS. We invite you to become a member of our CPS work family.

Role Summary

Cincinnati Public Schools invites applications for the position of Accounts Payable Supervisor. This position within the Treasurer's Office reports to the Assistant Treasurer/Controller and is responsible for management of the accounts payable functions and activities as well as supervision of the accounts payable staff.

Essential Duties and Responsibilities

The successful candidate shall have the training, skills and ability necessary to:

• Supervise accounts payable staff
• Manage account payable invoicing review and approval for all invoices under $4,999.99 through AP workflow in Business Plus
• Provide input for high-level decision making, communication to staff and key personnel, and coordination of interdepartmental tasks
• Maintain, review, and update as necessary, documented processes and standard operating procedures, including process workflow maps
• Train direct reports and other district personnel on board policies and administrative procedures related to the accounts payable and invoice management functions
• Coordinate year end accounts payable activities and maintain year end project schedule
• Process weekly AP check runs, including use of PaymentWorks, EFT/ACH, physical checks
• Manage process for all invoices received by the district, via paper, email, or other methods. Ensure invoices are entered efficiently into CPS ERP system
• Manage issues impacting the approval and validation of customer invoices, including communication with internal and external stakeholders
• Manage employee travel reimbursement process
• Monitor aging of accounts payable accounts and escalate issues appropriately
• Manage and perform month end accounts payable tasks
• Manage processing of credit memos and other vendor credits
• Process district procurement card payments on a monthly basis
• Work with central office departments to ensure key vendors, such as transportation and utilities are current with invoices and payments.
• Processes bi-weekly payment of payroll liabilities, including taxes, retirements, child support, and union dues
• Provide back-up for monthly and annual general ledger opening and closing processes
• Initiates process for voided and refunded payments
• Analyze and present data regarding the accounts payable function as requested
• Work on various special project committees
• Other duties as assigned

Education and Experience

• Bachelor's Degree in Accounting is desirable or three to five years of demonstrated experience with general ledger, accounts payable and cash disbursement.
• Prefer experience with staff supervision.

Employment Provisions

Type of Contract: 260 day limited

Salary: Associate I per CAAS agreement

Application Procedure

All interested applicants are invited to submit an online application at http://www.cps-k12.org/about-cps/employment (only online applications will be considered).

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Certain jobs at Cincinnati Public Schools may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation are available upon request from Human Resources.

Note: A lead teacher in a position may not be appointed to an administrative position while serving as a lead teacher. A lead teacher may apply for an administrative position if the lead teacher resigns the lead teacher position prior to submitting an application, however, the selection is not guaranteed. A consulting teacher may not be appointed to an administrative position while serving as a consulting teacher and for one full school year after serving as a consulting teacher.

Cincinnati Public Schools is an equal opportunity employer and is subject to federal regulations pertaining to employment. The district has a continuing non-discrimination policy that prohibits discrimination on the basis of race, color, sex, age, religion, national origin, disability, sexual orientation, or veteran status. We hire only United States citizens and aliens lawfully authorized to work in the United States.

CINCINNATI PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER