About this role
JOB TITLE
Principal's Secretary
REPORTS TO
Principal
SUPERVISES
The school office and classified employees working in the office.
8.75 hrs/day M-Th
JOB DESCRIPTION
To assist and relieve the Principal of paperwork and office details so that they may devote maximum attention to educational administration.
SPECIFIC DUTIES AND RESPONSIBILITIES
- Maintains student activity fund accounts in compliance with regulations, policies, and procedures.
- Maintains applicable records in compliance with regulations, policies, and procedures.
- Maintains M & O accounts, processes requisitions, and keeps records of purchase orders received and completed.
- Maintains records of teacher absences and maintains records of substitute pay demands, evaluations, and substitute information packets.
- Prepares for distribution of all correspondence including letters, parent newsletters, memos, daily bulletins, weekly updates, progress reports, report cards, and notices to parents, as directed.
- Processes secretary's and principal's mail.
- Receives parents, visitors, and all phone calls in a professional, polite, and positive manner; makes appointments and directs persons to appropriate location.
- Registers enrolling students; processes withdrawals and requests for transcripts as applicable.
- Maintains a clean, attractive, and pleasant atmosphere that is also efficient and organized.
- Participates in professional growth activities.
- Communicates effectively with all staff members.
- Assists students as may be needed.
- Becomes knowledgeable and competent in other office affairs so as to be able to handle them in the absence of another secretary or the Principal.
- Assumes nursing duties when the nurse is absent.
- Supervises office staff as assigned.
- Collects, properly distributes and records all auxiliary monies.
- Maintains inventory and orders office supplies, capital equipment, and textbooks with principal's approval.
- Prepares schedules, letters, and necessary lists for parent/teacher conferences.
- Completes all other tasks as may be assigned by the Principal.