MS Bookkeeper @ RMS

Job Title

MS Bookkeeper 11 Month

Department

Salary Schedule

District Salary Schedule

Lane 12

FLSA Status

Non-Exempt

State Academic License (Y/N)

No

Reports To:

School Principal

Supervises

None

Job Goal

The Middle School Bookkeeper maintains accurate school financial records and supports daily school office operations. This position coordinates purchasing, receipts, payments, payroll documentation, and related recordkeeping in collaboration with the principal and the district Finance, Payroll, and Human Resources offices. This position reports to the school principal for daily supervision and follows district Finance, Payroll, and Human Resources procedures and technical guidance in carrying out assigned responsibilities.

Essential Responsibilities

Financial Management and Recordkeeping

• Maintain accurate, organized financial records for school accounts, student activities, and other assigned funds.
• Receive, receipt, safeguard, and deposit funds in accordance with district procedures.
• Process purchase requests, purchase orders, invoices, reimbursements, and payments, ensuring required approvals and supporting documentation are complete.
• Monitor account balances and assist the principal with budget planning and expenditure tracking.
• Reconcile assigned financial records and bank statements; financial discrepancies should be reported to the principal and district Finance Office.
• Prepare financial reports and maintain documentation for district reviews and audits.
• Communicate purchasing and money-handling procedures to staff and assist with related questions.

Payroll, Timekeeping, and Absence Records

• Review employee timesheets for completeness and accuracy, including recorded work hours, meal periods, and leave entries. Verify missing or inconsistent information with the employee and coordinate corrections with Payroll or Human Resources, as appropriate, to ensure records accurately reflect time worked and leave taken.
• Follow up with employees regarding missing information and submit payroll documentation by established deadlines.
• Review absence records in Skyward and Frontline, identify discrepancies, and coordinate corrections with employees and the appropriate district office.
• Maintain substitute attendance and related payroll records as assigned.
• Communicate payroll and timekeeping questions to Payroll or Human Resources for clarification.

School Office Support

• Provide courteous, professional assistance to students, families, staff, and visitors.
• Work collaboratively with the principal and office staff to support school activities and daily operations.
• Maintain organized files and safeguard confidential student, employee, and financial information in accordance with applicable laws, including the Family Educational Rights and Privacy Act (FERPA), and district policies and procedures. Access and share information only as authorized to carry out assigned responsibilities.
• Prepare correspondence, spreadsheets, and other documents as needed.
• Attend required meetings and training.
• Perform other duties as assigned by the principal or appropriate district supervisor.

Qualifications (minimum education, licensure, and/or experience):

• High school diploma or equivalent required. Associate degree in accounting, business administration, or a related field, or an accounting certificate preferred.
• Three years of relevant bookkeeping, accounting, or financial recordkeeping experience, or an equivalent combination of related postsecondary education and relevant experience that demonstrates the knowledge and skills needed to perform the position's responsibilities. A related bachelor's degree may satisfy the experience requirement.
• Experience in a school setting is preferred.
• Proficiency with spreadsheets, word processing, email, and financial recordkeeping systems.
• Ability to learn and use district systems, including Skyward and Frontline.

Knowledge, Skills, and Abilities

• Strong attention to detail and accuracy in financial calculations and data entry.
• Effective organizational skills and the ability to manage multiple responsibilities and meet deadlines.
• Clear written and verbal communication skills.
• Ability to follow established financial procedures, maintain appropriate documentation, and identify discrepancies.
• Ability to work independently and collaboratively in a busy school environment.
• Professional judgment, dependability, and a commitment to confidentiality and responsive service.

Physical Requirements

Work is performed in a school office with frequent interruptions and interaction with students, staff, and families. Duties require regular computer use, handling records and supplies, and occasional movement throughout the school. Essential functions may be performed with reasonable accommodation.

Workdays: 225